The University of Texas Medical Branch at Galveston (UTMB) Institutional Handbook of Operating Procedures (IHOP)
contains official policies and procedures for the governance of UTMB and provides its guiding principles.

Non-IHOP Policies, Procedures and Practice Standards

The following policies and procedures describe policies, practice standards and operations for various UTMB Departments and areas of operation.


• Healthcare Epidemiology Policies

UT System Policy Office
UT System Policy Library

UTMB HANDBOOK OF OPERATING PROCEDURES

Section 9 Clinical Policies

Subject 9.2 Patients’ Records

Policy 9.2.14 Medical Record Retention

04/15/96- Originated

04/06/09- Reviewed w/ changes

12/14/98 –Reviewed w/o changes

Health Information Management -Author

Medical Record Retention

Policy

The University of Texas Medical Branch at Galveston (UTMB) permanently retains medical records for purposes of patient care, student training, clinical research and to meet legal requirements.

The Health Information Management Department (HIM) is responsible for maintaining these records regardless of medium type.

This includes all microfilm, paper, or electronic computer-based systems that may be retired because of improved systems operations, or a conversion to alternate application.

The exception to this rule is medical records transferred to UTMB from the purchase of a hospital or clinic external to the university or that have otherwise been acquired by UTMB. For these acquired medical records, which contain Protected Healthcare Information (PHI) that is not identified by UTMB abstracting or coding systems, the state retention regulation will be followed.

References

Texas Health and Safety Code: Section 241.103

IHOP Policy 9.2.13, UTMB Medical Record Policy

     


 
 
This document is the property of The University of Texas Medical Branch at Galveston
and, with few exceptions, may not be used, distributed, or reproduced outside of UTMB
without written permission from the IHOP Coordinator.
 

Should you have any questions about this site,
please feel free to contact Ruth Finkelstein at rfinkels@utmb.edu.