EMPLOYEE/STUDENT CHECKLIST
r Wash exposed area immediately.
r Notify Supervisor immediately (supervisor to assist with obtaining source consent & lab work).
r Have supervisor document in source’s medical record “source of occupational exposure” and
that labs were drawn for HIV, HCV, and HBS (Hepatitis B surface antigen) with source’s consent.
r Seek post-exposure care:
for employees on campus report to for students on campus report to
Employee Health (7:30 AM-4:30 PM) Student Wellness (8AM-5PM)
(409) 747-9172 (409) 747-9320
r Report to Emergency Department, after hours, weekends, or holidays (Follow-up in Employee Health/Student Wellness the next business day).
Employee/student should report to Employee Health/Student Wellness or Emergency Department as soon as possible, but at least within 2 hours of exposure.
r Off-site Exposures - Follow clinic specific policy.
Obtain packet from supervisor or visit website (see below) for required forms, procedures,
and information.
r Complete “Bloodborne Pathogen (BBP) Exposure Notification Form” [In packet & available
at Employee Health].
- Off-site – Complete form and fax to Employee Health/Student Wellness.
- On-campus – Report to Employee Health/Student Wellness (form will be completed
there).
- If seen in the Emergency Department, form should be completed there and faxed
- to Employee Health/Student Wellness.
Employee Health Student Wellness
Fax (409) 747-9182 Fax (409) 747-9330
***You must report the exposure and have HIV lab testing done within ten (10) days
to receive maximum benefits if a Worker’s Comp claim were to be filed in the future.
r Follow up with Employee Health/Student Wellness.
r For questions, visit: www.utmb.edu/policy/hcepidem/search/01-02.pdf
SUPERVISOR/FACULTY CHECKLIST
r Refer employee/student for post exposure care immediately.
for employees on campus report to for students on campus report to
Employee Health Student Wellness
(409) 747-9172 (409) 747-9320
Employee/student should report to Emergency Department, after hours, weekends, or holidays (Follow-up in Employee Health/Student Wellness the next business day).
Employee/student should report to Employee Health/Student Wellness or Emergency Department as soon as possible, but at least within 2 hours of exposure.
r Assist employee/student with obtaining source consent and source lab work.
r Document in source’s medical record “source of occupational exposure” and that labs were
drawn for HIV, HCV, and HBS with source’s consent.
r Remind employee/student to report exposure by completing “BBP Exposure Notification Form”.
- Off-site – Complete form and fax to Employee Health/Student Wellness.
Employee Health Student Wellness
Fax (409) 747-9182 Fax (409) 747-9330
- On-campus – Report to Employee Health/Student Wellness (form will be completed there).
- If seen in the Emergency Department, form should be completed there and faxed to
Employee Health/Student Wellness.
Employee Health Student Wellness
Fax (409) 747-9182 Fax (409) 747-9330
r For questions call Employee Health Center at (409)747-9172 or Student Wellness at
(409)747-9320; after hours call the Access Center at 1-800-917-8906.
For questions, visit www.utmb.edu/policy/hcepidem/search/01-02.pdf
PROVIDER CHECKLIST
r Provide necessary medical care to treat the injury/exposure.
r Use Laboratory testing forms [enclosed] as a reference.
r Use UTMB Occupational Exposure prescription to prescribe only enough medication
until follow-up appointment or source results available.
r Complete the BBP Exposure Notification Form [enclosed] and fax to Employee
Health/Student Wellness.
- Employee Health – FAX # (409) 747-9182
- Student Wellness – FAX # (409) 747-9330
r Provide patient education information [enclosed].
r Complete Informed Consent for Prophylaxis form [enclosed].
r Billing may be submitted to:
UTMB, Employee Health
Attn: Kathryn Jinkins
301 University Boulevard, Route 1161
Galveston, TX 77555-1161
Reimbursement will be for reasonable & customary charges for authorized or medically necessary tests as noted in enclosed information. Any additional charges will not be reimbursed.
POST-EXPOSURE PROCEDURE
I. MANAGE THE EXPOSURE
A. Wash the area immediately with soap and water.
B. For exposure to eyes, mouth, and/or nose flush area with water.
II. NOTIFY SUPERVISOR/FACULTY IMMEDIATELY
A. Supervisors will assist in obtaining source consent and lab work.
B. Supervisors & faculty shall release the employee or student from their duties
immediately to seek post-exposure care.
III. PROCEDURE FOR SOURCE TESTING
A. Obtain source consent & lab specimen.
B. Use Physician Order Entry (POE) for HIV consent for alert and oriented patients.
C. General consent for comatose/general anesthesia patients will suffice but needs
to be documented on Lab Requisition (form MM 68693).
D. Refusals should be documented on Lab Requisition (form MM 68693). Notify
UTMB Legal 24 hours a day. The Legal Department will make the decision
on how source blood will be obtained. (Contact Legal by calling the hospital
operator).
E. Complete Lab Requisition (form MM 68693).
F. Assure consent status is documented on form.
G. Obtain one (1) serum separator tube.
H. Label tube
I. Document exposure in source’s medical record & that labs were drawn for
“source of occupational exposure”.
J. Send blood to Laboratory Medicine, Sample Management, Rm. 5.136,
McCullough Building.
K. Laboratory results for personnel will be sent to Employee Health/Student
Wellness for follow-up. Source laboratory results will be placed in the
source’s medical record when consent is granted, or when general consent
IV. EMPLOYEE/STUDENT POST EXPOSURE CARE
A. Monday through Friday 7:30 AM to 4:30 PM go immediately to the Employee
Health Center. Students are seen in Student Wellness 8AM to 5PM.
B. Holidays, weekends, or after hours – Go to the Emergency Department immediately.
1. Triage to ensure initiation of prophylaxis within 2 hours of exposure (percutaneous injury or contamination of mucous membranes or nonintact
skin with blood, body fluids visibly contaminated with blood, unfixed tissue,
semen, vaginal secretions, and cerebrospinal, synovial, pleural, peritoneal, pericardial, and amniotic fluids).
2. Obtain consent for HIV through Physician Order Entry (POE).
3. Submit Employee/Student specimens using form MM 68693 – two
serum separator tubes labeled appropriately.
a. Order labs for exposed individual [HIV-1/HIV-2 antibody, HCV antibody
and HBA]. HBS should be ordered for employees/students who have
never received vaccine or who have a history of HBV immunization
prior to coming to UTMB.
b. Additional lab if Employee/Student is starting prophylaxis – CBC
(use additional lavender top tube for CBC), ALT, AST, total bilirubin,
GGT, Creatinine and BUN. Females must have a urine or serum
pregnancy test.
c. Assure consent for testing is documented.
d. Send specimens to Sample Management, Room 5.136 McCullough.
4. Post-exposure Treatment
a. Offer tetanus/diphtheria booster following percutaneous injury if
none within last 10 years.
b. Offer HBV vaccine if source is known to be positive for hepatitis B
or is high risk for hepatitis B and employee/student has not
been vaccinated against hepatitis B.
c. Offer Hepatitis B Immune Globulin 0.06 ml/kg IM if source is known
to be positive for hepatitis B or is high risk and employee/student
has not been vaccinated against hepatitis B.
d. Employees/students testing positive for Hepatitis C Qualitative
RNA (PCR) at 6 weeks, 3 months or 6 months, will be referred
Immediately to a hepatologist.
e. Recommend HIV prophylaxis following percutaneous injury or
contamination of mucous membranes or nonintact skin with blood,
body fluids visibly contaminated with blood, unfixed tissue, semen,
vaginal secretions, and cerebrospinal, synovial, pleural, peritoneal,
pericardial, and amniotic fluids (goal is to begin within 2 hours
of exposure).
f. See Appendix A for warnings on drug interactions.
g. Prophylaxis medications – write “UTMB Occupational
Exposure” on prescription
1) Fos-amprenavir (Lexiva 700mg tab), 2 tablets
by mouth with food every 12 hours for 4 weeks.
2) Emtricitabine (Emtriva 200mg cap), one capsule by mouth every
24 hours for 4 weeks.
3) Tenofovir (Viread 300 mg tab), one tablet by mouth every
24 hours for 4 weeks.
4) Provide with 72-96 hour supply of medication.
5) Assure Consent for Post-Exposure Prophylaxis is completed.
h. Employee/Student is Pregnant – For pregnant women, prophylaxis
should be reserved for those with HIGH RISK exposures, and
tenofovir (Viread) should not be used. In this case, an alternate
regimen should be used:
1) Combivir (300 mg [AZT] and 150 mg lamivudine [Epivir], in
fixed dose combination cap), one capsule by mouth with food every
12 hours and for 4 weeks.
2) Kaletra (lopinavir/ritonavir 200/50mg tabs), 2 tablets by mouth with or
3) Provide with 72 – 96 hour supply of medication.
4) Assure Consent for Post-Exposure Prophylaxis is completed.
5) Pregnant employees/students will be followed up by Employee
Health/Student Wellness and will be referred to the Maternal/Child Clinic
(409)772-2798.
V. OFF-CAMPUS EXPOSURE OF UTMB EMPLOYEES/STUDENTS
A. Maternal-Child Health Clinics – refer to clinic specific policies for initial
management.
B. Primary Care Outpatient Clinic – refer to clinic specific policies for
initial management.
C. TDCJ – refer to TDCJ specific policies for initial management.
D. Procedure Questions
Employee Health (7:30 AM-4:30 PM) Student Wellness (8AM-5PM)
(409) 747-9172 (409) 747-9320
V. Any employee claiming a work-related exposure to HIV infection must provide
the employer with the BBP Notification Form and document that within 10
days after the date of the exposure, the employee had a test result indicating
absence of HIV, HBV, or HCV infection. (Texas Vernon’s Civil Statute,
Health & Safety Code Section 85.116 (c) for the purpose of qualifying
for workers’ compensation or any other similar benefits or compensation.)
After hours, weekends, and holidays – call the Access Center (1-800-917-8906).
Employees/students with off campus exposure shall notify Employee Health/Student
Wellness as soon as possible even when treatment initiated elsewhere.
References
1. CDC. Updated U.S. Public Health Service guidelines for the management of occupational exposures to HBV, HCV, and HIV and recommendations for Postexposure Prophylaxis. MMWR 2001; 50 (No. RR-11):1-53.
2. CDC. Updated U.S. Public Health Service guidelines for the management of occupational exposures to HIV and recommendations for Postexposure Prophylaxis. MMWR 2005; 54 (No. RR-9):1-13.
3. Jaeckel E, Cornberg M, Wedemeyer H, et al. Treatment of acute hepatitis C with interferon alfa-2b. N Engl J Med 2001; 345:1452-7.
4. Panel on Antiretroviral Guidelines for Adults and Adolescents. Guidelines for the use of antiretroviral agents in HIV-1-infected adults and adolescents. Department of Health and Human Services. January 29, 2008; 1-128. Available at
http://www.aidsinfo.nih.gov/ContentFiles/AdultandAdolescentGL.pdf
NOTIFICATION FORM
Person completing form_________________Signature___________________Date/Time________
Name_________________________________________ r Employee r Student
Dept/School _____________________________________________________________________
Supervisor/Faculty ________________________________________________________________
Home # _________________Work # __________________Pager #_________________________
Employee# or Student SSN _____________Date of Exposure ____/_____/____Time ____am_ pm __
Location where exposure occurred (Building, Floor, Rm) __________________________________
Personal Protective Equipment Used: rGloves rGoggles/Mask/Faceshield rGown rOther
Was a safety device being used? rYes rNo If so, did it work? rYes rNo
Type & Brand of safety device ______________________________________________________
Body part exposed (circle one) hand, eye, mouth, other (please identify)______________________
Describe how exposure occurred. ____________________________________________________
_______________________________________________________________________________
Type of body fluid exposed to: rblood rbody fluid contaminated by blood rsemen
rvaginal secretions rCSF rsynovial rperitoneal
rpericardial ramniotic runfixed human tissue
Type of exposure: rneedlestick…..Depth of injury ___________________
(check all that apply) rcut…….Depth of injury ___________________
Fluid injected rYes rNo – Estimated volume: _________
rMucous membrane
rNon-intact skin (e.g., chapped, abraded, or otherwise non-intact)
Did this exposure occur during the employee’s/student’s normal work activities? rYes rNo
Is patient source known? rYes rNo Was source consent obtained? rYes rNo
Source lab testing done? rYes rNo Source on antiretroviral therapy? rYes rNo
Was source blood sent to lab? rYes rNo
Source name _______________________ UH#_______________ Location__________________
Exposed employee/student lab testing done? rYes r No
(For Females)- Pregnancy test result________________
Was prophylaxis initiated? rYes rNo Date/Time of 1st dose ____/_____/____Time ____am_ pm __
Have you had training on Universal Precautions within the last 12 months? rYes rNo
FAX THIS FORM TO:
(409) 747-9182-Employees (409) 747-9330-Students
For questions call:
Mon-Fri 7:30am-4:30 pm Mon-Fri 8:00am-5:00pm
(409) 747-9172-Employees (409) 747-9320-Students
Access Center 1-800-917-8906
BLOODBORNE PATHOGENS EXPOSURE MANAGEMENT FORM *
University of Texas Medical Branch – Employee Health/Student Wellness
Name ____________________________________________________________________________
(Last) (First) (MI)
rEmployee rStudent Employee Dept._________________ Position______________________
Phone: _______________________ __________________________ _______________________ (Home) (Pager) (Work)
Date of Exposure _______________________ Time of Exposure ___________________ am/pm
Initial Care of Injury/Exposure Site_______________________________________________________________________________
__________________________________________________________________________________
Date of Evaluation (Initial) ___________________ Time of Evaluation (Initial) ____________ am/pm
r Completed BBP Notification Form attached.
SOURCE INFORMATION AT TIME OF INCIDENT rKnown Source rUnknown Source
Name ___________________________________UH#_____________________________________
Account # _________________________Location ________________________________________
SOURCE LAB RESULTS