UTMB HANDBOOK OF OPERATING PROCEDURES

Section 3 Human Resources Policies Subject 3.9 Leave Administration Policy 3.9.3 Emergency Leave (Including Funeral Leave)

02/15/95 -Originated 02/17/06 -Reviewed w changes -Reviewed w/o changes Human Resources -Author

Emergency Leave (Including Funeral Leave)

Audience

The information in this document is for use by all UTMB employees.

Policy

The president or his or her designee may grant emergency leave in accordance with Texas Government code, Section 661.902 for a reason other than that for funeral leave of a family member. Benefit-eligible employees shall be granted three (3) days emergency leave without a deduction in salary because of a death in the employee’s immediate family. Days used for this purpose are not required to be consecutive.

Definition

For the purposes of this policy, immediate family is defined as the employee's spouse, the employee's and spouse's children, parents, brothers, sisters, grandparents, and grandchildren.

Eligibility	To be eligible for funeral and emergency leave, an employee must be appointed to work at least twenty hours per week for a period of four and one-half months or more in a position that does not require student status.
Guidelines for Emergency Leave other than Funeral Leave	Emergency Leave shall be approved by the administrative head of the unit/area and forwarded to Human Resources employee relations office for processing and executive approval. Reasons for need of emergency leave must be fully documented.

Guidelines for Funeral Leave

• The employee must notify his/her supervisor as soon as possible of the family member's death, or of the need for emergency leave, and complete the leave request form as soon as practicable. • The supervisor may request verification of the death or relationship to the deceased for funeral leave, or verification for need of emergency leave. • If additional time is required for funeral leave, or to attend a funeral that does not qualify for funeral leave, it may, with the approval of the employee's immediate supervisor, be charged to vacation, personal leave, or to leave without pay.

Reference

Texas Government Code, Section 661.902