UTMB HANDBOOK OF OPERATING PROCEDURES

Section 4 Fiscal Policies Subject 4.7 Inventory-UTMB Properties Policy 4.7.3 Inventory Tags

04/01/90 -Originated 12/09/04 -Reviewed w/ changes -Reviewed w/o changes Financial Management -Author

Inventory Tags

Audience

The information in this document is for use by all employees responsible for maintaining inventory of departmental property.

Policy

Logistics department personnel assign and affix UTMB bar coded Asset tags to all capital and controlled equipment delivered to Central Receiving. Departments are required to notify the Office of Accounting, Plant, Property & Equipment division of any capital or controlled equipment delivered directly to the department for immediate tagging.

Guidelines

• Delivery to Central Receiving – All UTMB equipment identified as capital or controlled in the requisition/purchase order process will be tagged upon receipt at the dock by Logistics personnel. • Delivery Direct to Department – Upon signing the receiving report, the department accepts responsibility to o Secure the asset upon arrival o Record serial number and location o Notify the Office of Accounting, Plant, Property and Equipment division to tag the asset within three (3) days of receipt. • Capital equipment, i.e., non-consumable property valued at $5,000.00 or more and with an expected useful life of one year or more, must a UTMB bar code asset tag affixed to it. • Certain non-capital equipment (controlled assets established by UTMB or the state) valued at less than $5,000.00 must have a UTMB bar code asset tag number for tracking purposes. • If an asset tag could interfere with equipment operations, or if it is impossible to affix a tag, a UTMB Asset tag number will be assigned. The equipment’s serial number will serve as the identifying number for future reference. • Equipment owned by the Federal Government shall be identified to indicate Federal ownership so that such marking complies with OMB Circular A-110, Subpart, Section .34 and with Federal Acquisition Regulation, Subpart 45.5.