UTMB HANDBOOK OF OPERATING PROCEDURES

Section 5 Faculty Policies Subject 5.3 Appointments and Rank Policy 5.3.3 Named Professorships and Endowed Chairs

11/01/95 - Originated 01/05/06 - Reviewed w/ changes - Reviewed w/o changes Council of Deans - Author

Named Professorships and Endowed Chairs

Audience

The information in this document is for use by all faculty members.

Policy

When a donor establishes an endowed chair or professorship in accordance with UTMB and UT System procedures, outstanding members of the faculty may be recommended for appointment as holders of such named professorships or chairs. The recommen-dations shall be on the basis of academic excellence. The requirements and procedures for the establishment of endowed chairs, professorships, and fellowships are provided in Regents' Rules and Regulations, Series 60202. When the size of a professorial endowment is sufficient to support a chair, the incumbent holder of the professorship may be named to hold the chair. All professorships and chairs remain with the department. Should the position be vacated for any reason, the position will be listed as "vacant" until a new holder is appointed. In exceptional circumstances, a faculty member may hold more than one named endowed position, with the approval of the appropriate dean and president. The dean of the applicable UTMB school will be responsible for making recommendations for the allocation of income from an endowment. Such income will be budgeted and expended in accordance with the Regents' Rules and Regulations, Series 60202.

Procedures for Review and Appointment for a Professorship or Endowed Chair

Nominations may be made by the dean of the applicable school, departmental chairmen, or tenured faculty. No initial appointment will be made without prior approval of a Request for Budget Change by the president after review and approval by the Executive Vice Chancellor for Health Affairs. Nominations will be made by one of two methods: • Department chairmen will make a detailed recommendation to the dean of the applicable school. If the dean of the applicable school approves, he or she will then present a nomination to

Procedures for Review and Appointment for a Professorship or Endowed Chair (cont’d)

the appropriate Executive Committee of that school for its ratification prior to formal recommendation to the President • In the case of a departmental chair, the dean of the applicable school will make his/her recommendation directly to the appropriate Executive Committee of that school for its ratification prior to a formal recommendation to the President. All appointments to endowed chairs and professorships will be for a period not to exceed 5 years. All chairs and professorships during the first six months of the next to last fiscal years of the appointment period will be reviewed by the departmental chairman or dean of the applicable school for continuing academic excellence for confirmation of continuation of the holder to a named chair or professorship and make a recommendation to the President. When the holder is an academic chairman, the usual review of the chairmanship will suffice. Reappointment to the endowed chair or professorship should be by the same process of nomination and review as that for primary appointments to these positions.

Stewardship of Professorships and Endowed Chairs

• Funds will not be released to endowed position holders until an annual stewardship letter is sent to the appropriate benefactor. • Endowment holders have a responsibility to spend or reinvest endowment and not let funds distributed accumulate in the operating account of the endowment, unless a position is vacant. Funds should only accumulate if they are being saved for a specific purpose and then only after communication with the dean and the endowment benefactor. Any endowment where the operating balance is more than 5% of the market balance will require a written plan to be submitted to the appropriate dean or vice president detailing the plan for expenditures.