Audit Manual

Report Distribution Policy

The report is the written result of engagement fieldwork provided to the client and other members of management.  Since the report is representative of UTMB Audit Services work, the quality of the report issued and complete distribution is extremely important.

The engagement lead auditor should ensure the following is performed prior to report reproduction and distribution:

  • Approval by both the Engagement Manager and Director of Audits of the report and Management’s Responses.
  • Spelling and grammar check performed by someone not involved in the report process.
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  • The Report Issuance Control Sheet should be used to ensure proper distribution of all reports.  The following list is not all inclusive but identifies the standard distribution for all reports:
    • Audit Client(s)
    • UT System Audit Office
    • Governor’s Office of Budget Planning and Policy
    • Legislative Budget Board
    • State Auditor’s Office
    • Sunset Advisory Commission

 

    • Note:  Copies of the final signed report (including the report cover and letter) should be provided to the Audit Services Coordinator.  The Audit Services Coordinator should also receive the hard copy of the final signed Report Issuance Control Sheet.  Further, an electronic MS Word copy of the final report (including the report cover and letter) should be saved in the appropriate section of the audit in TeamMate.