Your Benefits Links

There are only two occasions allowing an employee to change their benefits, which are during Annual Enrollment and a qualifying Change of Status, during the year. You have 31 days from the date of the Change in Status event to notify your institution and submit your benefit elections. If you do not make your changes during the 31-day period, your changes cannot be made until the next Annual Enrollment in July, to be effective the following September 1st.

+ Marital Changes

Marriage Divorce and Declaration of Informal Marraige (Common-Law).

With a copy of a court issued document (State of Texas recognized marriage license, signed final divorce decree or declaration of informal marriage).

Click here to view the form.

+ Dependent Changes

Birth, Adoption, Legal Guardianship, Dis-qualification or Re-qualification of a Dependent Qualified Medical Support Order. With a copy of a court issued document, certification of birth, adoption determination, documentation support dependent eligibility or ineligibility or State issued medical support order.

Click here to view the form.

If the Dependent is a grandchild, stepchild or adopted child please complete the Special Dependent Application as well.

If you are Grandparent adding children please complete the Grandchild Certification as well.

+ Other Changes

Involuntary loss of Another Group Coverage, Loss or Gain of Spousal Employment and Death of a covered member or Dependent. With a copy of an original death certificate or documentation supporting the loss or gain of coverage and/or employment.

Click here to view the form.

Office of Employee Benefit Policy 310

Benefits Cost Worksheet

Preparing to Leave UTMB

Post Employment FAQ's

Benefits FAQs

Retirement FAQs

Accruals FAQs

Leave of Absence FAQs

2008 Retirement Handbook

Accrual FAQs

What happens to my vacation, holiday and sick leave accruals if I am no longer employed?
Employees who have been employed for 180 days or more are eligible to receive a lump sum payout for Vacation Leave and Personal Holiday Leave on your final paycheck. Holiday Time, Sick Leave, Compensatory Time are not eligible for payment.

What happens to my vacation, holiday and sick leave accruals if I transfer to another UT System Component or a qualified State of Texas Agency?
If you transfer to another qualified State of Texas Agency without a break in service your unused Vacation and Sick Leave will transfer to the new State of Texas agency. You will be paid for any unused Personal Holiday time.

What happens to my accruals if I have a break in service and I am re-employed with UTMB, another UT System Component or a qualified State of Texas Agency?
If you transfer to another State of Texas agency and you have a break in service, your unused Vacation and Personal Holiday time will be paid on your last pay check. Furthermore, your accrual rate upon re-employment will be based on your years of total State service. Your Sick Leave accruals will be reinstated if you return to work for UTMB or another State of Texas Agency after 1 calendar month but not longer than 12 months.

What happens to my Compensatory Disaster Earned time (CDE) that I accrued as an E-1 employee during Hurricane Ike, if I am no longer employed by UTMB?
Compensatory time must be taken within 12 months of earning and will not be paid if you leave UTMB.

Am I required to attend an Exit Session with Benefits Services?
No. A COBRA continuation packet will be mailed to the home address of employees who have left UTMB within 45 days of separation. It is important to notify Benefits Services of any changes to your home address. A website has been set-up for your review at Benefits Information Page