4.1  Personal Safety

4.2  Electrical Safety

4.3  Office Machine Safety

4.4   File Cabinet

4.5  Storage of Office Supplies

4.6  Floor Plans and Furniture Placement

4.7  Emergencies

4.1       Personal Safety 

·         Ask for help when moving typewriters, file cabinets, or other heavy equipment and machinery.

·         Use handrail at all times when on stairs.

·         Use a ladder for objects that are too high to reach.

·         Don’t stand on chairs or other furniture to reach objects.

·         Don’t tilt a chair back on its rear legs while sitting in it.


4.2       Electrical Safety 

·         Use electric extension cords sparingly and never use extension cords in lieu of permanent wiring.

·         Hold a cord by the plug when removing it from an outlet

·         Use plastic channels over cords that cross the floor.

·         Make sure that coffee makers, radios, lamps, and other electrical appliances have UL (Underwriters’ Laboratory) approval.

·         Never attempt to install electrical equipment yourself.  Only qualified personnel should do this.


4.3       Office Machine Safety 

·         Operate only machines you are trained and authorized to operate.

·         Secure machines that tend to “creep” during operation.  Either attach them directly to the table, or place them on a non-slip pad.

·         Unplug any defective machine, tag it “Out of Service” and report it to the appropriate supervisor.

·         Use a guard on the edge of paper cutters.

·         Never attempt to operate machinery without complete instructions.

·         Never place any machinery close to the edge of a table or desk.

·         Never use any machine that shocks, sparks, smokes, or appears defective in any way.


4.4       File Cabinet  

·         Bolt cabinets together or to the floor for added stability.

·         Never have more than one file drawer open at a time. (The balance of the cabinet could be offset.)

·         Load bottom drawer of file cabinet first when filling empty file cabinets


4.5       Storage of Office Supplies 

·         Store scissors, pencils and other sharp objects with the point AWAY from the direction in which they will be retrieved.

·         Store materials ONLY in areas specifically identified for that purpose.

·         Always hand pointed objects to another person with the blunt end out

·         Never store boxes, records, equipment, or other items on top of lockers.


4.6       Floor Plans and Furniture Placement 

·         Place file cabinets and other heavy equipment against walls or columns.

·         Eliminate conditions that may cause you to trip and fall

·         Have defective tiles, boards and carpets repaired immediately.

·         Make sure corridors are well lit.

·         Don’t place file cabinets with drawers opening into aisles.

·         Don’t allow pencil sharpeners, wastebaskets, etc. to jut out into the aisle.

·         Furniture must not obstruct exits or corridors.


4.7       Emergencies 

·         Know the details of the emergency plan for your floor.

·         Know how to operate the fire extinguishers.

·         Know the proper evacuation routes for your area.

·         Never interfere with emergency personnel (e.g., firemen, and policemen).

·         Do not obstruct emergency equipment such as eyewashes, drench hoses, fire extinguishers and emergency showers.