CHAPTER 2

GENERAL SAFETY

4.0 SAFETY IN THE OFFICE

 

4.1  Personal Safety

4.2  Electrical Safety

4.3  Office Machine Safety

4.4   File Cabinet

4.5  Storage of Office Supplies

4.6  Floor Plans and Furniture Placement

4.7  Emergencies


4.1       Personal Safety 

·         Ask for help when moving typewriters, file cabinets, or other heavy equipment and machinery.

·         Use handrail at all times when on stairs.

·         Use a ladder for objects that are too high to reach.

·         Don’t stand on chairs or other furniture to reach objects.

·         Don’t tilt a chair back on its rear legs while sitting in it.

 

4.2       Electrical Safety 

·         Use electric extension cords sparingly and never use extension cords in lieu of permanent wiring.

·         Hold a cord by the plug when removing it from an outlet

·         Use plastic channels over cords that cross the floor.

·         Make sure that coffee makers, radios, lamps, and other electrical appliances have UL (Underwriters’ Laboratory) approval.

·         Never attempt to install electrical equipment yourself.  Only qualified personnel should do this.

 

4.3       Office Machine Safety 

·         Operate only machines you are trained and authorized to operate.

·         Secure machines that tend to “creep” during operation.  Either attach them directly to the table, or place them on a non-slip pad.

·         Unplug any defective machine, tag it “Out of Service” and report it to the appropriate supervisor.

·         Use a guard on the edge of paper cutters.

·         Never attempt to operate machinery without complete instructions.

·         Never place any machinery close to the edge of a table or desk.

·         Never use any machine that shocks, sparks, smokes, or appears defective in any way.

 

4.4       File Cabinet  

·         Bolt cabinets together or to the floor for added stability.

·         Never have more than one file drawer open at a time. (The balance of the cabinet could be offset.)

·         Load bottom drawer of file cabinet first when filling empty file cabinets

           

4.5       Storage of Office Supplies 

·         Store scissors, pencils and other sharp objects with the point AWAY from the direction in which they will be retrieved.

·         Store materials ONLY in areas specifically identified for that purpose.

·         Always hand pointed objects to another person with the blunt end out

·         Never store boxes, records, equipment, or other items on top of lockers.

 

4.6       Floor Plans and Furniture Placement 

·         Place file cabinets and other heavy equipment against walls or columns.

·         Eliminate conditions that may cause you to trip and fall

·         Have defective tiles, boards and carpets repaired immediately.

·         Make sure corridors are well lit.

·         Don’t place file cabinets with drawers opening into aisles.

·         Don’t allow pencil sharpeners, wastebaskets, etc. to jut out into the aisle.

·         Furniture must not obstruct exits or corridors.

 

4.7       Emergencies 

·         Know the details of the emergency plan for your floor.

·         Know how to operate the fire extinguishers.

·         Know the proper evacuation routes for your area.

·         Never interfere with emergency personnel (e.g., firemen, and policemen).

·         Do not obstruct emergency equipment such as eyewashes, drench hoses, fire extinguishers and emergency showers.