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Contacts
with the government and outside investigators. UTMB
expects to cooperate in government investigations of UTMB and
its employees and with all reasonable demands made in any government
investigation of UTMB or a UTMB employee. However, it is essential
that the legal rights of UTMB and its employees be protected.
If you receive a subpoena, inquiry, or other legal document from
any governmental agency regarding UTMB business, whether at home
or in the workplace, immediately notify the UTMB Legal Affairs
Department at (409) 772-4818. UTMB does not prohibit you from
speaking to any government investigator or agent. However, to
best protect yourself and UTMB, if any governmental agency or
any attorney contacts you at home concerning UTMB business, you
may politely ask the agent to contact you at your office. You
should also contact the UTMB Legal Affairs Department at (409)
772-4818 immediately. The UTMB policy 2.13.2, Release of Information
Under Texas Public Information Act, may be accessed via the Internet
at http://www.utmb.edu/policy/ihop/
Audit
notification. The UTMB Audit Services Department coordinates
all audit activities at UTMB, including external audits. UTMB
Audit Services is responsible for ensuring proper access to appropriate
records and information. Anytime you receive notice that an external
agency will be conducting an audit at UTMB, you must notify UTMB
Audit Services at (409) 772-2656. The UTMB Policies, 2.27.3 Audit
Program Guidelines and 2.27.6, Outside Auditor Policy may be accessed
via the Internet at http://www.utmb.edu/policy/ihop/
Contacts
with the media. The Office of University Advancement
(OUA) acts as the official spokesperson for UTMB. If at any time
a reporter is requesting information or is on the UTMB campus,
you should call OUA. If any member of the media contacts you,
kindly instruct them to contact OUA at (409) 772-2618. An OUA
representative is available after hours by pager to assist with
media calls. Dial (409) 643-2035 to page the Office of University
Advancement representative.
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Q |
Last
evening, while I was having dinner with my family, I received
a knock on my door. The person at the door identified herself
as an FBI agent who wished to talk to me about my work at
UTMB. Should I have spoken with her? |
A |
UTMB does not
prevent you from talking to the agent; however, to protect
yourself and UTMB, you may ask the FBI agent to contact
you at your office. You are not required to speak to the
agent at your home. You should notify the UTMB Legal Affairs
Department at (409) 772-4818 of the contact by the agent. |
Q |
I
notice that a friend is on the schedule to have a medical
procedure. I would like to express my concern about her
problem. May I tell her I hope the procedure goes well? |
A |
No.
Even though you want to be kind to your friend, you would
be even kinder by respecting her privacy and not mentioning
anything about her medical condition. |
Q |
I
received a notice that the Texas Department of Human Services
auditors will audit the grant I administer. Do I need to
let anyone at UTMB know? |
A |
Yes.
You should notify the UTMB Audit Services Department at
(409) 772-2656. No matter which agency it is or the type
of audit the agency is performing, you should notify UTMB
Audit Services so that they can be a part of the initial
interview and be certain that all information can be made
available. UTMB Audit Services has staff specifically trained
to assist external auditors. |
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