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Standards of Conduct

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General Compliance Guidelines

Edward Randall, M.D. (1860-1944)Edward Randall, M.D. (1860-1944), professor of material medical and therapeutics on the original faculty; charter member of the Sealy and Smith Foundation; president of the Board of Managers of John Sealy Hospital; member of the Board of Regents of the University of Texas.

 

Q

I am a Sunday School teacher. I prepare materials for my class and copy them on the UTMB copying machine. Is this okay?

A

No. You may not use the copy machine for personal reasons because UTMB incurs additional cost.

Q

Our UTMB office is very collegial and we often share recipes. Is it okay to copy these recipes on the copying machine for everyone in the office?

A

No. Recipes are not related to UTMB business and are for your personal use. You may not copy recipes for distribution to other employees.

Q

Why should I not use the UTMB Internet connection for personal information reasons?

A

UTMB has a limited number of Internet access ports. Excessive personal use may restrict legitimate business uses of the Internet and result in additional cost for UTMB.

Q

I have a need to use a UTMB-owned vehicle regularly. Occasionally I need to stop at the grocery while using the UTMB vehicle. Is this okay?

A

No. UTMB vehicles are to be used for UTMB business purposes only. You may not use the UTMB vehicle to do any personal errands or business. Only if the situation is an extreme emergency may you use the UTMB vehicle for any purpose other than UTMB business.

Q

I own a small, personal business and I also work at UTMB. Can I use UTMB phones or equipment to support my business.

A

No. Employees may not borrow or use any UTMB property for personal financial gain.

Use of state-owned property. It is the responsibility of each of us to preserve UTMB’s assets, including time, materials, supplies, equipment, and information. Institutional assets must be used only for state purposes. As a general rule, the personal use of any UTMB asset is prohibited. The occasional use of items, such as e-mail and telephones, where there is no additional cost to UTMB, is permissible. A local phone call is an example. Any use of UTMB resources for personal financial gain is prohibited. Information regarding the use of state-owned property may be obtained via the Internet at http://www.utsystem.edu/BPM/53.htm

Use of UTMB computers. Your computer hardware and software should be used only for state work-related tasks. See UTMB IHOP polices 2.13.6, Electronic Mail, and 2.19.6 Information Resources Security on the UTMB web site, http://www.utmb.edu/policy/

Use of the Internet. Access to the Internet via institutional computers is for institutional purposes. Incidental personal use not interfering with work responsibility, however, is not a misapplication of state resources. Employees who improperly or illegally use the Internet may lose their privileges and be subject to disciplinary action. Please refer to the following U.T. System web site for more information http://www.utsystem.edu/ogc/ethics/ethguide.htm

Long Distance phone calls. Employees may not charge personal long distance phone calls to UTMB. Employees should make other arrangements to charge long distance phone calls that are for personal reasons, for example by using a calling card or personal cell phone.

Excessive personal use of any telephone during your normal work time is not appropriate.

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