Online Death Certification

Texas Electronic Registrar (TER) Death Certification

TER-Death Registration is an online system that requires Internet access to the new Certificate of Death. Anyone involved in completion of the Certificate of Death can participate.

TER makes it possible for physicians, justices of the peace, medical examiners and funeral directors to sign, certify, or verify the Certificate of Death.

The death certificate must be filed no later than ten (10) days from the date of the death.

If you have any questions please contact the TER help desk at or visit the website at www.TERDeath.Texasvsu.org

UTMB new faculty and residents are responsible for signing up for TER death certification once they have received their orientation packets.

Residents contact your departmental TER administrator for registration.

The TER Administrator for faculty at UTMB Hospital is Cymone McNeil. Email address is cvmcneil@utmb.edu.

The TER Administrator also can assist with re-setting passwords and answer questions and concerns.

  • The pronouncing physician will receive an email from the funeral home notifying them to complete the electronic death certificate.
  • Death certificate not completed within ten (10) days will be reported to the state.

Instructions

HOW TO SUBMIT A DEATH CERTIFICATE USING TER DEATH REGISTRATION PROGRAM

  1. Go to website https://ter2.dshs.state.tx.us/edeath
  2. Click on Thin Client Application
  3. Enter user name and password
  4. Click on login
  5. Click location name:
    • If Medical Examiner case: Click on Galveston County ME
    • If Hospital case: click on University of Texas Medical Branch-Galveston
  1. Click OK
  2. Click Function tab
  3. Click Medical Data Entry
  4. Click on filter box at top
  5. Click on arrows and then click on all unresolved
  6. Click on arrows on the next box and a list of all unresolved decedents for UTMB will appear scroll down until you find the patient you need and click on name. The death certificate will appear on the screen. If decedent does not show up in the list contact the funeral home and TER Administrator.

 

MEDICAL TAB I:  (Click Medical Tab I at top of screen)

  1. Actual or  presumed date of death:  Enter date of death <tab>
  2. Date of death type:  click on arrows and a pull down screen will appear and click on the correct type. <tab>
  3. Click on Type of place of death:  Click on arrows and a pull down screen will appear, click on correct type of death. <tab>
  4. Enter first character:  Enter a U in the small box between Type of place of death and Place of death <tab> (this will generate the next box)
  5. Place of death:  Click on arrows and a pull down screen and click on University of Texas Medical Branch at Galveston. Address will automatically generate  <tab>
  6. Click on Time of death type:  Click on arrows and a pull down screen will appear. Click on correct time of death type. <tab>
  7. Click on time of death:  Enter time of death <tab>
  8. Click on AM/PM, click on down arrows and a pull down screen will appear and click on correct one <tab>
  9. There is a disk at the top of the page:  Click on it to save the record <tab>

MEDICAL TAB 2: (click on Medical Tab 2 at top of screen)

  • Click on “Was an autopsy performed”:  click on down arrows and a pull down will appear, click on correct answer <tab>
  • Click on “Autopsy findings available to complete cause of death”:  click on arrows and a pull down screen will appear, click on correct answer <tab>
  • Click on “manner of death”  Click on arrows and pull down screen will appear, click on correct answer <tab>
  • click on “Did tobacco use contribute to death”:  click on arrows and pull down screen will appear, click on correct answer <tab>
  • Click on “if female pregnant”:  click on pull down screen, click on correct answer (If it is a male use “not applicable”) <tab>
  •  Click on “Was death a result of injury:  Click on arrows and a pull down screen will appear and click on correct answer <tab>
    • If yes: 
    • Date of injury:  Enter date the injury happened <tab>
    • Time of Injury:  Enter time of injury <tab>
    • AM/PM:  Enter correct one <tab>
    • Place of injury: Enter the place the injury happened <tab>
    • Injury at work:  click on down arrows and click on correct answer <tab>
    • Street name:  Enter the street that the injury happened <tab>
    • State/Country:  Enter state that the injury happened <tab>
    • County: Enter county that the injury happened <tab>
    • Zip:  Enter zip code where injury happened <tab>
    • City/Town:  Enter city that the injury happened <tab>
    • Describe how injury happened:  Enter the description of the injury <tab>
    • If Transportation injury, specify: Click on down arrows and a pull down screen will appear and click on correct answer <tab>
    • Click on disk at top of page to save record

MEDICAL TAB 3: Click on Medical Tab 3 at top of page

  1. Cause of death pending:  If the death is pending click on box
  2. Enter chain of events-diseases, injuries or complications – that directly caused the death
    • A – Enter immediate cause of death <tab>
    • B – Enter underlying cause of death <tab>
    • C – Enter underlying cause of death <tab>
    • D – Enter underlying cause of death <tab>
  1. Cause of death – Part II, other significant conditions contributing to death <tab>
  2. Click on disk at top of page to save record <tab>
  3. Check everything over one more time and make sure all fields that are yellow are filled in
  4. Make sure there are no yellow boxes left in each of the tabs. If you need to leave a box blank tab through it and a box will come up and ask if you want to come back later to fill it in, click no and the box will change to white.
  5.  

CERTIFYING DEATH CERTIFICATE:

  1. Click on registration
  2. Click on medical certification (a box will come up asking if you want to certify this record)
  3. Click on OK (if all boxes are not filled in on the record the system will not certify the record)  You will be notified if they are not all filled in
  4. A box with the decedents information will appear on the screen, at the bottom click on the certify button
  5. A box will appear asking you for your pin number, enter pin number and click OK
  6. A box will appear that will let you know that the report has been certified.
  7. You are finished.