Contracting Strategies: Contract Administration

Contract Administration's primary charges are:

  • Coordinate efficient and risk-appropriate contracting practices across the institution.
  • Cultivate consistency and solid decisions in both the provision and the purchasing of goods/services.
  • Facilitate comprehensive financial and other relevant information to support informed contracting decisions.

Contract Administration performs the following services:

  • Support approval and routing process for all non-research transactions over $1M and for most non-research transactions under $1M.
  • Continuously evaluate and improve the approval and routing process.
  • Advise stakeholders regarding the institutional and UT System requirements necessary to complete a contract transaction.
  • When providing services to other organizations, facilitate the development and documentation of the business case related to services.
  • Maintain the delegations of authority that describe which individuals have the statutory authority to sign documents on behalf of the institution. Make recommendations to the President for changes to delegations and manage the process of acquiring approval from UT System for new delegations.
  • Serve as the institution's coordinator for any matter that requires the approval of the UT System Board of Regents and facilitating individual stakeholders' completion of prerequisites for approval by the Board.
  • Assess the need for an institution-wide contract repository system and an institution-wide contract management system and make recommendations regarding the feasibility of solution for each.

Resources

Institutional Contracting Officer

Wayne Johnson, MBA, Institutional Contracting Officer

Wayne has supported a wide range of contract activities since coming to UTMB in 1998, most recently in the managed care and legal departments. After Ike, Wayne played a key role in reforming contracting processes to be more flexible and efficient, while still effectively managing risk. As UTMB retooled, the contracting process evolved to better coordinate business and operations considerations in the contracting process. In 2012 the Contract Administration Office was formed within the new Contracting Strategies Department to coordinate business, finance, legal review of contracts and develop resources to support departments' management of contracts.

Before coming to UTMB, Wayne worked 12 years in the Texas Department of Human Services, primarily in roles of contract management and program administration. Wayne earned a BS from the University of Texas at El Paso and an MBA from Texas Woman's University. Currently, Wayne is actively studying LEAN principles in hopes of applying some of the principles to contract administration