THE AWARD PROCESS


Basis for Awards

Most funding is awarded on the basis of financial need.  In fact, federal regulations require that any assistance provided from federal funds be contingent upon a careful determination of the student's financial need.  (Examples of funding with this requirement at UTMB include such sources as the Federal Perkins Loan, Federal Direct Loans, Federal PELL Grant, Federal Supplemental Educational Opportunity Grant, and the Federal Work-Study Grant Program.  Completing the FAFSA need analysis establishes a reasonable estimate of the ability of the applicant and of the applicant's family to contribute to their educational expenses.  Students are expected to defray part of their expenses by contributing their savings or summer earnings, or both.  Parents are expected to contribute toward the cost of education, unless it can be established clearly that the applicant is totally independent of the family or unless the need analysis determines that the applicant's family is unable to provide financial support.  The actual amount of contribution expected from parents is determined by such circumstances as the family's income, total assets and number of dependents.  Financial Need may be defined as the difference between the cost of attending UTMB and the amount of the contribution by the student and the student's family.


Award Letter

Once your Financial Aid Application materials have been processed, and your funding sources have been determined, you will be notified, via email, to logon into mySTAR to review your financial aid awards. 


Accepting Aid

Aid must be accepted before any funds can be disbursed.  The disbursement date on your financial aid award letter is the date Enrollment Services begins the disbursement process.  After your tuition and fees are paid, funds are issued to you for the amount of financial aid that exceeds your charges. 


Rejecting Aid

If you reject all or part of the aid offered to you, your award letter will be revised. You will once again be notified, via email, to review and either accept or reject the aid offered to you.


Revised Award Letter

If you receive additional funding or otherwise have a change made to your financial aid award, you will receive email notification to review and accept the changes. You will have to accept or reject your revised financial aid before any additional funding will be able to be disbursed.

Funding Priorities

Early applicants who have submitted a complete packet are given priority in awarding the Institutional Grants. Campus-Based programs are based on financial need, this approach helps ensure assistance to students who would be unable to attend for lack of financial resources.  Students who are considered ineligible for financial aid on the basis of financial need may still apply for the following programs:

How Students Are Funded - Undergraduate and Graduate students are funded for three terms during the school year: Fall, Spring, and Summer. Medical Students are funded for two terms Fall and Spring. Fall disbursements are initiated 10 days before classes begin.  Spring disbursements are initiated in January when the University reopens after winter break.  Summer disbursements are initiated 10 days before classes begin.  After eligibility is determined, students are funded in the following order:

  • Federal Pell Grant (UNDERGRAD) - This is an entitlement program, and eligibility is determined by a combination of a student’s enrollment status and expected contribution. Amounts range from $400 to $5,550 per year, based on full-time enrollment. Students’ enrolled less-than-half-time may also be eligible for funding. Only students who have not already completed a Bachelor’s Degree are eligible to be considered for these funds.
  • Federal Supplemental Educational Opportunity Grant (UNDERGRAD) - Priority is given to those students with exceptional financial need. Recipients are typically those with the lowest Expected Family Contributions (EFC’s), who will also receive Federal Pell Grants as part of their financial aid.
  • Federal Work-Study (FWS) - The FWS Program allows students to earn $2,500, rather than borrow, part of their financial need. Positions are available both on campus and in the local community. To be eligible for Work-Study you must demonstrate financial need by completing the Free Application for Federal Student Aid (FAFSA).  In addition, FWS earnings are not considered when calculating your Expected Family Contribution in subsequent years. First year medical students are not eligible to participate in FWS and continuing medical students must receive approval from the Associate Dean - Student Affairs for SOM.  Eligible students will be notified when to apply.
  • Federal Direct Subsidized Loan (UNDERGRAD) - The FDSL is awarded for the Fall and Spring terms up to the program maximum or student’s financial need, whichever is lower. The maximum amount a student may borrow is $5,500 per year, up to a cumulative total of $23,000. Students who have previously borrowed through the Federal Stafford Loan Program will have those amounts added to the amount of FDSL borrowed at UTMB to arrive at the cumulative amount borrowed.
  • Nurse Faculty Loan Program (GRADUATE) - NFLP funding may be awarded to full-time graduate nursing students who plan a career in teaching at the college level. The cost of tuition, fees, and books and supplies may be funded, up to $30,000 per year. The interest rate is 3%, and up to 85% of the loan amount may be canceled; 20% of principal and interest as determined on the first day of employment for the first three years, and 25% of principal and interest as determined on the first day of employment for the fourth year. Eligible students are contacted to determine their interest in the program.
  • Institutional Need-Based Grants - Need-based grants are awarded to students who have received the maximum amount of funding for which they are eligible under the PELL, SEOG and FDSL Program. $1,000 to $2,000 awards are made on a “funds-available” basis. Students who are considered independent for federal financial aid purposes must provide parent data in order to be considered for institutional funding. Providing parent data will not, and cannot, be used to calculate or change your eligibility for Title IV federal financial aid.
  • Texas Public Education Grant (TPEG) - TPEG funding is awarded to students with the highest financial need, as long as funds are available. The amount awarded is determined by student’s cost of attendance and expected contribution.
  • Texas Grant - Texas Grant Program funding is available to prior recipients who are maintaining the program’s satisfactory academic progress standards. Eligibility is confirmed with the State before an award is made. If funded, the entire amount of the student’s tuition and fees must be covered by either the Texas Grant or a combination of the Texas Grant and other grant funding (excluding Federal Pell Grant funds). Students who completed an Associate’s Degree prior to enrolling at UTMB may apply for initial funding if they believe they meet the criteria.
  • Institutional Loans - Awarded in accordance with the terms of each program, up to the student’s calculated financial need. Institutional Loans require electronic signatures for promissory note and truth-in-lending statements. Once the Loan is accepted, you will receive an email from ACS to electronically sign your documents. We will receive the information within 3 to 5 working days.
  • Texas Medical Association (TMA) Loan Program (Med 3 and Med 4) - Up to $4,000 in funding is offered to third and fourth year students who are Texas residents and demonstrate financial need, as long as funds allow. The interest rate is 4.4% and is due annually.
  • Minnie Stevens Piper Foundation Student Loan Fund - This loan program is available to students who have first applied for Federal Student Aid. Students may receive up to $2,000 per term, for all three terms each year. A maximum of $10,000 may be loaned to any one student. Applicants must be a U.S. Citizen or Permanent Resident and a full-time student. A separate application must be completed and submitted to the foundation. It can be found at http://www.everychanceeverytexan.org/funding/programs/studentloan.php.
  • Non-Need Based Student Loans - These loans are used to fill any remaining financial need and/or to replace the student’s expected family contribution. The maximum eligibility is the student’s budget less any financial aid and other resources, up to the program’s maximum allowable amount.
  • Federal Direct Unsubsidized Student Loan (FDUSL) - Students who are independent for financial aid purposes may borrow their budget less financial aid and other resources, up to the program maximum.
  • Graduate PLUS Loan - The Graduate PLUS loan program is part of the Federal Family Education Loan Program (FFELP) and allows you to borrow up to the difference between your educational costs and your financial aid award package. To receive a Graduate PLUS loan, the graduate student must apply for the maximum annual amount through the Federal Stafford Loan Program.
  • Federal Direct Parent Loan (DEPENDENT) - Students who are dependent for financial aid purposes may borrow their cost of attendance minus other aid.
  • Alternative Loans - These lenders offer loan programs through which students may borrow up to the amount of their budgets less financial aid and other resources, up to the programs’ maximums. Co-signers are usually required. If a student cannot meet the total cost of attendance with the financial assistance offered through Enrollment Services, alternative loans are available through the private sector (banks).  Please go to that lender's website and complete the online application form(s) or contact the lenders directly.  Please bear in mind that alternative lenders will usually complete a credit check to determine your eligibility for funding.  You may be asked to provide a co-signer, or be denied funding based on your credit history, or lack thereof.  If you are not approved for an external loan, Enrollment Services cannot change the lender's decision and your award may be revised.

 

 

 

 

Old Red

We are proudly located in the historic Ashbel Smith Building, affectionately known as 'Old Red'.

Second Floor, Room 2.210

Mailing address:
Office of Enrollment Services
The University of Texas Medical Branch
301 University Boulevard
Galveston, Texas 77555-1305

Ph: (409) 772-1215
Fax: (409) 772-4466
enrollment.services@utmb.edu

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