The University of Texas Medical Branch is required by the federal government to conduct a Return to Title IV funds calculation if a student is placed on a leave of absence for more than 180 days, withdraws from classes, or otherwise ceases to be enrolled with us.
This means that we have to calculate the amount of aid disbursed to the student that has been earned (based on the percentage of the semester completed) and return the aid for which the student is ineligible. Under federal guidelines, If the student completes at least 60% of the semester, they are eligible to keep all of the aid disbursed to them.
If you are a student who is considering a leave of absence, withdrawing, or otherwise leaving the University, we strongly recommend that you speak with your Student Affairs Dean. He or she will need to approve the leave and notify Enrollment Services of your exact date of leave.
Please keep in mind that failure to return funds you were not eligible for will result in a hold on your academic and financial records. This means that you will not be able to register for classes or receive financial aid upon your return. This also means that you will be unable to receive transcripts and other documents until the funds are returned.
Federal regulations also require that we "exit" you from the University. This means that you will have to complete an exit interview. You will receive an email once we receive notice of your leave with further instructions. We are also required to report your change in enrollment to your lenders. This means you will begin your grace period and possibly repayment on your loans. For further information on your grace period and/or repayment schedule, please contact your lender/s.
Please contact us at 409-772-1215 with any further questions you may have.
Hours of operation:
8:00 a.m. to 5:00 p.m.
Monday through Friday
(except for official holidays)
Office of Enrollment Services
The University of Texas Medical Branch
301 University Boulevard
Galveston, Texas 77555-1305
Telephone: (409) 772-1215
Fax: (409) 772-4466