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UTMB Faculty Senate
January 10, 2005
Caduceus Room
4:30 p.m. 6:00 p.m.
MINUTES
Senators Present: T. Albrecht; J. Alperin; S. Ayachi; C. Baker; M. Best; C.
Boodley; D. Breitkopf; B. Budelmann (Chair); C. Alvah; C. Christiansen (ex
officio); J. Dallas; P. Gallagher; J. Gallagher; A. Hudson-Jones; M. Kanz;
R. Leonard; H. Li; M. McGinnis; R. Moore (ex officio); C. Phillips; Valerie
Parisi (ex officio); L. Primeau; R. Rahr; K. Rasmusson; P. Watson (ex
officio); M. Winters (Chair-Elect)
I. Approval of Agenda of 01/10/05
II. Approval of Minutes of 12/13/04 will take place at the February 14
meeting.
III. Chairs Opening Remarks Dr. Budelmann
IV. People Soft Rhonda Lewis and Richard Moore
Rhonda Lewis will now be in charge of the Peoplesoft Project and will
increase accountability. New procedures were put into place that will move
the project forward.
Surveys were given to department chairs and others (37 groups) to identify
existing problems with People Soft. 21 of these groups returned the survey
and reported 940+ problems (about 1/2 of which have been resolved). 40% of
the problems came from errors in Chart Field Numbers being created
incorrectly. The remainder of the problems should be investigated and solved
by the end of January 2005.
Similar reports will be given to the same 37 groups every month after the
initial run of the first fiscal year report (Sept. 2004 Jan. 2005). The
review will start with the newest activity and work back towards September.
Bank Statements will be given each month with details detailing account
activity.
The money left over after payroll has been removed and projects that have
ended should be liquidated by payroll after a few background steps took
place.
The new system that Human Resources uses does not translate to the newer
financial system that causes complications when terminating one position and
then adding another.
Q: What has been done to provide accuracy and no discrepancies?
A: The current program is efficient. Mistakes may occur; several steps are
necessary to detect them.
Q: Why are there problems when it has been 16 months since the program
started and five other UT components have used it previously?
A: The flexibility in modules of our system causes differences. We were the
first institution that used a web-based architecture; therefore, not
everyone in the UT System is on the same level of Peoplesoft.
A new training system is being developed that will ensure better
communication of problems and needs.
Q: What steps are considered to ensure that the People Soft reports to the
administrators and PIs meets specifically their needs?
A: There are multiple constituencies and majority interest is taken into
consideration; steps and training are underway to spend money appropriately.
V. Faculty Lounge Richard Moore
The new lounge will be on the east end of the first level of Old Red.
The facility will have a loft-like feel.
Work began in September and completion is expected to be in March or April
of 2005.
There will be a conference room for spillover events.
The facility may be made available for after hour functions and events
some time in the future.
VI. Academy of Master Teachers Steve Lieberman
Academic Executive Council created initiatives to recognize and reward
teaching and teaching innovations.
This initiative will involve faculty from all schools.
A draft plan will be circulated in March for feedback and a final draft
will be presented to the AEC in May of 2005.
Any ideas concerning this project should be directed to Steve Lieberman;
broad input is appreciated.
VII. Senate Business
Senate Committees. The Chair reported that Richard Rahr is the new
Chair-elect of the Faculty Quality Committee and Mike McGinnis is the new
Chair of the Academic & Administrative Affairs Committee.
Faculty Attitudinal Survey. The Chair requested a volunteer to serve on
the new Faculty Attitudinal Survey Committee. Christine Baker initially
volunteered; change after the meeting to Loree Primeau.
Faculty Representatives on Committees. The Chair reported that the
following faculty have been proposed to the AEC to serve on committees for
the improvement of the educational mission on campus: Bets Anderson, Judy
Aronson, Gregory Asimakis, Robert Beach, Jim Blankenship, Gerald Campbell,
Simon Lewis, Brian Miller, Mary Moslen, Susan Peloquin, Linda Rounds, and
Norma Rubin.
COMPACT Update. The Chair reported that the feedback he received from
senators supported the COMPACT paper. One senator would have liked to see a
statement regarding initiatives taken by UTMB to control or reduce exploding
health care costs.
VIII. Senators and Faculty Concerns
No new concerns have been received.
IX. Committee Reports
Faculty Quality Christine Baker On February 22nd will be a tour of the
new Faculty Lounge (2:00 4:00 p.m.).
Academic & Administrative Affairs Mike McGinnis The Academic &
Administrative Affairs Committee plans to develop a set agenda for how to
approach existing problems and topics of interest that need action of the
Senate.
Meeting adjourned at 6:00 p.m.
Next Faculty Senate Meeting: February 14, 2005
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