UTMB Faculty Senate

UTMB Faculty Senate
December 12, 2005
Caduceus Room 4:30 p.m. – 6:00 p.m.


Members Present: T. Albrecht, W. Au, C. Baker, B. Budelmann, A. Cass, C. Christiansen, J. Gallagher, P. Gallagher, K. High, R. Johnson, S. Leitch, R. Leonard, H. Li, K. Mossberg, V. Parisi, C. Phillips, L. Phillips, L. Primeau, R. Rahr, J. Stobo, P. Watson, and M. Winter. Guest: S. Lieberman.

I. Approval of Agenda of 12/12/05

II. Approval of Minutes of 11/14/05 – A motion was made to hold and approve the minutes in January, the motion was seconded, and the motion passed unanimously.

III. President’s Comments – Dr. Stobo

1 Dr. Stobo informed the Senate that modifications were being made to the 2005 Faculty Satisfaction Survey results and that Watson Wyatt would have the revisions completed by mid-January. The Deans will communicate the results to their faculty through their channels. There will be plenty of items for the Faculty Senate to assist with.
2 Dr. Stobo announced that a 30-year affiliation agreement has been completed between UTMB and Seton Hospital in Austin for the education of students and residents. The agreement is a good thing for all involved.

IV. Chair’s Comments – Dr. Winter

1 Dr. Winter informed the Senate that the Health Affairs Committee of the Faculty Advisory Council reported that there are poor leave policies within the UT System, especially regarding the maternity/paternity/adoption leave policy. The committee collected data from 24 states in an attempt to compare leave policies. Some of the UT System components offer only the leave based on the Family Medical Leave Act. Some of the UT System components do not allow for the use of any type of leave for adoption. The policy at academic medical centers that were researched even offer $3,000 to help defray adoption expenses which are underwritten by the health insurance company. The FAC will be attempting to write a proposal to be sent to the UT System Board of Regents to unify the leave policies of all UT System components. As a template for this proposal, the current UTMB leave policy will be utilized.

V. Chair-Elect Comments – Dr. Baker

1 Dr. Baker recently attended a UT System Faculty Advisory meeting in which Ken Shine shared a glossy publication titled One Day – Six Health Institutions – Unlimited Possibilities which gives readers insight in a day in the lives of these six institutions, one of which is our medical branch in Galveston. Copies were made available to the senators in attendance.
2 Dr. Baker also shared with the Senate a presentation they received on retirement programs. Some retirement options include the
3 ORP retirement plan and tax sheltered annuities. Dr. Baker informed the Senate that the ORP approved companies may change, and that the list to choose from for TSAs is narrowing. Announcements regarding these changes will come from UT System in 2006.
4 Dr. Baker informed the Senate that a proposal is being considered that will require the periodic reviews of administrators on the UT System campuses to be shared with UT System Vice Chancellors.

VI. Past Chair’s Comments – Dr. Budelmann

1 Dr. Budelmann informed the Senate that he had begun working with Matt Havard and Sheryl Lashway updating the Faculty Senate Web Page. While information from earlier years still needs to be compiled, 2005-2006 meeting dates, 2005-2006 Faculty Senate members and 2005-2006 Committees were recently updated.

VII. Billing Issues – Dean Kinsey/Robin Thompson

1 Robin Thompson, Director of Physician’s Billing Services provided an overview of the services provided by the FGPFS office via a PowerPoint presentation, including provider enrollment in managed care and government plans; centralized insurance billing and collections; centralized patient billing and collections; charge documentation creation; fee schedule analysis and maintenance; and revenue reporting.
2 Ms. Thompson informed the Senate that for centralized insurance billing and collection purposes address and phone number updates are available via the Web.
3 Regarding revenue reporting, standard and ad-hoc reports are available and are provided on paper and electronically.
4 PeopleSoft has made the processing of refunds very labor intensive so staff is working on an interface to correct this problem.
5 Billing Services is looking into a pay by phone system.

VIII. Senate Business

Dean’s Comments
1 Dr. Parisi informed the Senate that the M.D./Ph.D. program in Austin has one student.
2 Dr. Parisi announced a mission and vision statement has been completed for faculty and staff in the School of Medicine.
3 Dr. Parisi informed the Senate that strategic planning within the School of Medicine has been broken down as follows: o Research Advisory Task Force – Bill New o Educational – Steve Lieberman o Clinical – Dean Kinsey o Community Service – Ben Raimer o Scenario Planning – Rudy Guerrero
4 Dr. Parisi announced that there would be a Faculty of Medicine meeting on Tuesday.
5 Dr. Watson informed the Senate that the Chancellor of the UT System has earmarked $5 million to assist Schools of Nursing with faculty shortages and renovations. Dr. Watson has applied for $500,000 and if awarded, the money would be used for a small clinical lab and to double research space within the School of Nursing.
6 Dr. Christiansen observed that he was committed to working with Dr. Watson to address space needs of the two schools and because of costs associated with square footage assignments; there is an economic incentive for all entities to use space wisely.

Committee Reports
1 Governance – Dr. Winter informed the Senate that although Chair Barbara Camune was not present because of illness, she had advised him that the governance committee was going over the Senate by-laws.
2 Academic Affairs – Chair Christine Boodley had informed Dr. Winter that this committee is focusing on tenure for part-time faculty and is gathering policies from other UT institutions. This committee has also gathered academic schedules from the four schools so they can try to match up schedules within the four schools.
3 Faculty Quality – Chair Richard Rahr announced that Loree Primeau is assisting him as co-chair of this committee. This committee is focusing on faculty development, the faculty lounge and the inclusion of part-time faculty for Faculty Satisfaction Survey polls.

Senators’ and Faculty Concerns – Update

1 Dr. Winter informed the Senate that at the November meeting several Rita re-entry issues were discussed with Dr. Parisi and that faculty who had encountered problems were to email Dr. Parisi with their concerns. There wasn’t any faculty that responded.
2 Dr. Albrecht informed the Senate that his department would try after the New Year to get a trial questionnaire completed in order to collect additional information about hurricane Rita re-entry problems that were encountered by faculty
3 A UT System policy on Business Procedures Memorandum concerning protecting Digital Research Data was circulated to the Senators for perusal. Anyone interested in submitting suggestions, i.e., what you like, what you don’t, should send them via email to Dr. Winter.
4 A critical issue concerns core facilities at UTMB. A document recommending re-examination of core facilities at UTMB, and new ways for funding them was sent from the Senate to the administration in FY-2004. Dr. Baker completed a Senate Decision Tracking Form to remind the Senate to follow-up on this issue over the next couple of months.

Meeting adjourned at 6:00 p.m.

Committee meetings followed.

Next Faculty Senate Meeting: January 9, 2006 at 4:30 p.m. in the Caduceus Room.