UTMB Faculty Senate

UTMB Faculty Senate
January 10, 2005
Caduceus Room
4:30 p.m. – 6:00 p.m.

MINUTES


Senators Present: T. Albrecht; J. Alperin; S. Ayachi; C. Baker; M. Best; C. Boodley; D. Breitkopf; B. Budelmann (Chair); C. Alvah; C. Christiansen (ex officio); J. Dallas; P. Gallagher; J. Gallagher; A. Hudson-Jones; M. Kanz; R. Leonard; H. Li; M. McGinnis; R. Moore (ex officio); C. Phillips; Valerie Parisi (ex officio); L. Primeau; R. Rahr; K. Rasmusson; P. Watson (ex officio); M. Winters (Chair-Elect)

I. Approval of Agenda of 01/10/05

II. Approval of Minutes of 12/13/04 will take place at the February 14 meeting.

III. Chair’s Opening Remarks – Dr. Budelmann

IV. People Soft – Rhonda Lewis and Richard Moore
• Rhonda Lewis will now be in charge of the Peoplesoft Project and will increase accountability. New procedures were put into place that will move the project forward.
• Surveys were given to department chairs and others (37 groups) to identify existing problems with People Soft. 21 of these groups returned the survey and reported 940+ problems (about 1/2 of which have been resolved). 40% of the problems came from errors in Chart Field Numbers being created incorrectly. The remainder of the problems should be investigated and solved by the end of January 2005.
• Similar reports will be given to the same 37 groups every month after the initial run of the first fiscal year report (Sept. 2004 – Jan. 2005). The review will start with the newest activity and work back towards September.
• “Bank Statements” will be given each month with details detailing account activity.
• The money left over after payroll has been removed and projects that have ended should be liquidated by payroll after a few background steps took place.
• The new system that Human Resources uses does not translate to the newer financial system that causes complications when terminating one position and then adding another.
• Q: What has been done to provide accuracy and no discrepancies?
A: The current program is efficient. Mistakes may occur; several steps are necessary to detect them.
• Q: Why are there problems when it has been 16 months since the program started and five other UT components have used it previously?
A: The flexibility in modules of our system causes differences. We were the first institution that used a web-based architecture; therefore, not everyone in the UT System is on the same level of Peoplesoft.
• A new training system is being developed that will ensure better communication of problems and needs.
• Q: What steps are considered to ensure that the People Soft reports to the administrators and PIs meets specifically their needs?
A: There are multiple constituencies and majority interest is taken into consideration; steps and training are underway to spend money appropriately.

V. Faculty Lounge – Richard Moore
• The new lounge will be on the east end of the first level of Old Red.
• The facility will have a loft-like feel.
• Work began in September and completion is expected to be in March or April of 2005.
• There will be a conference room for spillover events.
• The facility may be made available for after hour functions and events some time in the future.

VI. Academy of Master Teachers – Steve Lieberman
• Academic Executive Council created initiatives to recognize and reward teaching and teaching innovations.
• This initiative will involve faculty from all schools.
• A draft plan will be circulated in March for feedback and a final draft will be presented to the AEC in May of 2005.
• Any ideas concerning this project should be directed to Steve Lieberman; broad input is appreciated.

VII. Senate Business
• Senate Committees. The Chair reported that Richard Rahr is the new Chair-elect of the Faculty Quality Committee and Mike McGinnis is the new Chair of the Academic & Administrative Affairs Committee.
• Faculty Attitudinal Survey. The Chair requested a volunteer to serve on the new Faculty Attitudinal Survey Committee. Christine Baker initially volunteered; change after the meeting to Loree Primeau.
• Faculty Representatives on Committees. The Chair reported that the following faculty have been proposed to the AEC to serve on committees for the improvement of the educational mission on campus: Bets Anderson, Judy Aronson, Gregory Asimakis, Robert Beach, Jim Blankenship, Gerald Campbell, Simon Lewis, Brian Miller, Mary Moslen, Susan Peloquin, Linda Rounds, and Norma Rubin.
• COMPACT Update. The Chair reported that the feedback he received from senators supported the COMPACT paper. One senator would have liked to see a statement regarding initiatives taken by UTMB to control or reduce exploding health care costs.

VIII. Senators and Faculty Concerns
No new concerns have been received.

IX. Committee Reports
• Faculty Quality – Christine Baker On February 22nd will be a tour of the new Faculty Lounge (2:00 – 4:00 p.m.).
• Academic & Administrative Affairs – Mike McGinnis The Academic & Administrative Affairs Committee plans to develop a set agenda for how to approach existing problems and topics of interest that need action of the Senate.

Meeting adjourned at 6:00 p.m.

Next Faculty Senate Meeting: February 14, 2005