UTMB Faculty Senate
January 13, 2014
I. The meeting was called to order at 4:30 pm by Dr. Lisa Cain, Faculty Senate Chair.
II. The Approval of the December 9, 2013 minutes. The minutes of December 9, 2013, were voted on and approved by email on December 20, 2013.
III. Provost, VP and Deans Report
Executive Vice President, Provost and Dean, School of Medicine report submitted by Dr. Jacobs and reported by Dr. Cain.
VP for Education and Dean, School of Nursing reports provided by Dr. Watson.
VP and Dean, School of Health Professions no report submitted.
VP and Interim Dean, Graduate School of Biomedical Sciences report provided by Dr. Niesel.
IV. Conflicts of Interest, Conflicts of Commitment, and Outside Activities Craig Conway, JD, Office of Institutional Compliance
Mr. Conway presented a PowerPoint presentation. Listed below are a few highlights from his presentation:
The Conflicts of Interest Program
Conflicts of Interest (and related areas) at UTMB encompasses:
· Research Conflicts of Interest IHOP 6.5.1.
· Ethical Interactions with Industry IHOP 6.5.2.
· Individual Conflicts of Interest and Conflicts of Commitment IHOP 6.5.3.
· Institutional Conflicts of Interest IHOP 6.5.4.
· Gifts, fundraising, raffles, etc. IHOP 6.5.5.
IHOP 6.5.3: Individual Conflicts of Interest, Conflicts of Commitment and Outside Activities
· Board of Regents amended 30104: Conflict of Interest, Conflict of Commitment, and Outside Activities.
· Original implementation date was January 2013.
· UT System incorporated the Regents policy into UTS 180.
· Final Policy published.
· Implementation scheduled for February 2014.
· UT System requirement standard across all U.T. Institutions.
· Purpose is to provide transparent system of disclosure, approval, and documentation of outside activities.
· Utilizes a website/database operated by U.T. System; employee will input information.
A UTMB employee must obtain prior approval before engaging in an outside activity.
Who has to get prior approval?
1. Full-time faculty
2. Full-time exempt staff
3. Full-time nurses except LVNs and nurse assistants.
4. Full-time nonexempt staff
authorized to execute contracts on behalf of UTMB
have authority to exercise financial discretion.
5. Part-time faculty only if the activity reasonably appears to create a Conflict of Interest (COI).
6. Part-time exempt staff only if the activity reasonable appears to create a COI.
7. Part-time nurses only if the activity reasonable appears to crease a COI.
What requires prior approval?
1. All outside employment or other compensated activity.
2. Service on outside boards if compensated
3. Any uncompensated activity or board service that reasonably appears to create a COI or Conflict of Commitment (COC).
4. Any activity or service on a non-personal outside board that is requesting to be conducted during normal work hours (UTMB time).
Prior Approval Routing Process
Employee submits prior approval form
Form route to COI office
COI Office determines if permissible or not.
Supervisor approves or denies the activity.
If not permissible under the policy, employee may not engage in the activity, but may appeal.
Approved activities may require a management plan PRIOR to starting the activity.
Approval lasts for one year.
· Disclosure is retrospective, while prior approval is prospective.
· Will require certification of previous years activities and interests.
· Additional information may be required.
Information required to be disclosed
· A description, including the range of compensation or financial interest, of any substantial interest in a business entity that reasonably appears to create a COI (disclose within 30 days of acquiring the interest)
· A description of gifts over $250 given to you or your immediate family members, but only if the gift reasonable appears to create a COI (disclose within 30 days)
· Any activity or substantial interest in a business entity of immediate family members that reasonably appears to create a COI
Other Policy Points
Public display of information
· Managed conflicts (nature/extent of activity, range of comp, if over $5,000).
· All information disclosed by Chancellor, UTS Exec. Officers, institution presidents.
V. Education Metrics Dr. Steve Lieberman, Senior Dean for Administration
Dr. Lieberman provided an Education Metrics handout.
Efforts during FY14:
Expand/modify IT infrastructure:
All types of student teaching
Interprofessional education efforts
Full year date collection (summer 13, fall 13, spring 14) projections and actuals
End of year true-up differences between actuals and projections → incentive/PBA
Development of quality measures
Annual updating of methodology to refine system & correct inequities
Incorporate incentive payments for quality into FCIP
Dr. Lieberman asked that the Senators be ambassadors and share the Teaching Metrics Handout with all faculty. There were some questions regarding dissertation chair and dissertation committee members, team taught courses, and on-line courses.
Dr. Cain asked that the Governance committee collect input from the Senators on regarding the application of the Teaching Metrics document to their specific departments and faculty. The Senators should send their input to the Governance chair, who will then provide a report to Dr. Cain. Dr. Cain will send the report to Dr. Lieberman.
VI. Other Business
Dr. Graham reported for the IHOP Committee on two policies. The policy on Selection, Appointment, Roles and Responsibilities, Evaluation, and Training of Department Chairs at Academic Institutions. The FAC approved and this and is giving the Faculty Governance bodies at each intuitions an opportunity to provide additional input. The UTSYS FAC Health Affairs reviewed the policy draft and made additional suggestions. Dr. Graham asked the UTMB Faculty Senate for approval of the policy. A motion was made and seconded and approved with no one opposing the policy.
Dr. Graham discussed the draft Model Policy on Faculty Peer Observation of Teaching. Please send your comments regarding this policy to Dr. Graham and Dr. Cain.
The meeting was adjourned at 6:02 pm.