PAYROLL PROCESSING
General Information
- We pay approximately 13,600 employees each month and over 80%
participate in direct deposit.
- Biweekly payroll is created every other Tuesday and paid every
other Friday.
- Monthly payroll is created ten to fifteen days prior to the end of
the month depending on how the days fall in the month and is paid on
the first working day of each month.
- There is a Finance - Payroll Services Representative assigned to each department. They
are available for consultations regarding personnel transaction
processing (see Finance - Payroll Services Representative contact list)
- Finance - Payroll Services Processing Center is located at 1902 Harborside Drive.
Distribution of Payroll
- Employees choosing to have a printed check will receive their
check via the US Mail. Checks will be mailed on Wednesday of Pay
Week. Please validate that we have your correct home mailing
address.
- All employees may view their check on line using Employee Self
Service in the People soft module.
- Vacation and personal leave accruals are paid to separating
employees on the final paycheck that follows the pay period during
which the separation is effective. It is available as follows:
- If the employee is set up for direct deposit, it is available
in the account one business day after the regular pay day.
- If the employee is set up to receive a check, it will be
available for pick-up after 4:30 p.m. on the regular pay day.
Income Tax Withholding Forms
- W-4 Changes – must be completed by Friday, the last day of the
biweekly pay period or the 15th of the month for monthly pay period.
- Obtain a W-4 form from the Employee Service Center, Rm. 232 Admin.
Bldg. or from the Finance - Payroll Services Web Site or go to
Employee Self Service in People Soft and change it on line.
- Complete, sign and return this W-4 form to the Employee Service
Center.
NOTE: The Employee Service Center staff is not permitted
to give tax advice, please consult with your personal tax advisor or
the Internal Revenue Service.
- A form W-4 indicating the employee is claiming EXEMPT may be
forwarded to the IRS for verification according to IRS guidelines.
NOTE: Faxed Copies of the W-4 Forms cannot be accepted
Direct Deposit Changes
Why Direct Deposit?:
- CONVENIENCE – No more long bank lines on payday.
- SECURITY – Knowing that your money is deposited safely in your
account – even if absent from work on payday. There is no need
to worry about lost, stolen, forged, or damaged checks.
- SPEED – Your pay is deposited on the actual payday. All
financial institutions differ in deposit procedures. Please check
with your financial institution to confirm their process.
- EXPANDED RANGE – Direct Deposit is also available for out of
state financial institutions.
- Direct Deposit changes must be completed by Friday, one week prior
to pay day for biweekly paid employees or by the fifteenth of the
month for monthly paid employees.
- Employee completes a Limited Power of Attorney form and attaches a
voided deposit slip or check.
- The Direct Deposit form is available at the Employee Service
Center or on our website.
- When an employee is paid incorrectly and has direct deposit, the
original direct deposit must be retrieved from the bank before a
replacement direct deposit may be completed.
- A direct deposit cancellation agreement must be read, signed by
the employee, and returned to the appropriate Finance - Payroll Services
Representative in
order to cancel and reissue a deposit.
Payroll Deductions
There are many types of payroll deductions that Finance - Payroll Services
can help you
with.
- Federal Income Tax
- FICA
- All insurances
- Retirement
- Annuities
- Deferred Compensation
- UT FLEX
- Union Dues
- Charitable Contributions
- Tax Levies
- Child Support
- Chapter 13
- Student Loan Repayment
- Texas Tomorrow
- Savings Bonds
- Parking
Disbursements to Various Agencies
Once the deductions mentioned above are completed, disbursements must
be made to the various agencies. For example:
- Internal Revenue Service
- Insurance Companies
- Annuity Companies
- Unions
- Various Garnishments
- Taxes
- Child Support
- Student Loans
- Chapter 13
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