| ADL |
ASSISTANCE DOG TRAINING LEAVE
- Must have disability requiring use of an assistance dog
AND be currently enrolled in a dog assistance training
program
- Maximum of 10 days each fiscal year may be used
- Does not decrease leave balances
|
| AL |
ADMINISTRATIVE LEAVE |
| ALE |
ADMINISTRATIVE LEAVE - for EXPOSURE TO
INFECTIOUS DISEASE
- Used only with approval from Human Resources
|
| ALS |
ADMINISTRATIVE LEAVE - for WORK – SCHOOL |
| ALW |
ADMINISTRATIVE LEAVE - for WEATHER
- Approved by Executive Vice President
|
| APC |
ADVANCED PRECEPTOR PAY |
BCT, BHL, BPH, BSL, BVA, BLA, BLW are TYPES
OF PARENTAL LEAVE CODES, WHEN EMPLOYEE CANNOT USE FMLA, as
detailed below:
- These are TYPES OF Parental Leave used for employees who
are not eligible for FMLA due to not fulfilling the length
of service requirement of 12 months
- Length of Service is less than 12 months but greater
than 4 ½ months
- Limited to 12 weeks for birth or placement by adoption
or placement by foster care
- Not to be used for pregnancy, use accrued SL/SLU. For
Pregnancy when not FMLA eligible, must use appropriate
LWOP/LWOU or LOA (LWP/LWU in ETC), once SL/SLU is exhausted.
- Decrements employee's accrued leave time, if applicable.
- Regarding BLA and BLW must be recorded while employee is
on Leave of Absence or Leave Without Pay
- If less than 4½ months, use sick leave balance available
and place the employee on LOA, if unable to return to work.
|
| BCT |
BIRTH - COMP TIME USED - NOT FMLA |
| BHL |
BIRTH - HOLIDAY - NOT FMLA |
| BPH |
BIRTH - PERSONAL LEAVE - NOT FMLA |
| BSL |
BIRTH - SICK LEAVE - NOT FMLA |
| BVA |
BIRTH - VACATION - NOT FMLA |
| BLA |
BIRTH - LEAVE OF ABSENCE - NOT FMLA |
| BLW |
BIRTH - LEAVE WITHOUT PAY - NOT FMLA |
| CA |
COURT APPEARANCE
- Will be used if someone is called for Jury Duty (JD is
no longer valid)
- Will be used if someone is subpoenaed to appear or
testify in court on behalf of UTMB
- Cannot be used if employee is called to testify or
appear for reasons other than the behalf of UTMB. (for
example, cannot use if being sued)
- Proof of appearance is required
- Does not decrease leave balances
|
| CNP |
CHARGE NURSE PAY
- Will be used in Nursing Areas only
|
| CT |
COMPENSATORY TIME TAKEN |
| CTU |
COMPENSATORY TIME TAKEN - UNSCHEDULED |
| DL |
DISASTER LEAVE
- Must be approved by the Vice President of Business and
Administration
- Used for hurricanes and other disasters
- Does not decrease leave balances
|
| DSW |
DISASTER WORKED
- Used to track days taken for certified disaster service
volunteer to participate in specialized disaster relief
services at the request of the American Red Cross
- Does not decrease leave balances
|
| ECM |
ECMO PAY |
| EDC |
EDUCATION RECORDED WHICH CAUSED COMP TIME TO BE
EARNED
- Computed by Time System
- May not be entered
|
| EDS |
EDUCATION OVERTIME PAID AT REGULAR RATE
- Computed by Time System
- May not be entered
|
| EDT |
EDUCATION OVERTIME PAID AT (REG*1.5) RATE
- Computed by Time System
- May not be entered
|
| EDU |
EDUCATION PAID AT REGULAR TIME
- May be entered in KRONOS only
|
| EL |
Emergency Leave
- Used only for an official emergency status
- Communication will give instructions
|
| ES1 |
Emergency Leave - OS
- Used only for an official emergency status
- Communication will give instructions
|
| ET1 |
Emergency Leave - OT
- Used only for an official emergency status
- Communication will give instructions
|
| EVE |
EVENING SHIFT DIFFERENTIAL |
| FCT |
FMLA + COMP TIME TAKEN
- Record FCT when employees use their Comp time and have
been granted Family Medical Leave
|
| FHL |
FMLA + HOLIDAY TAKEN
- Record FHL when employees use their Holiday time and
have been granted Family Medical Leave
|
| FLA |
FMLA + LEAVE OF ABSENCE
- Record FLA when an employee is put on a Leave of Absence
for Family Medical Leave purposes (FLOA form completed)
|
| FLW |
FMLA + LEAVE WITHOUT PAY
- Record FLW when an employee is out of accrued any leave
time, not put on Leave of Absence, and has been granted
Family Medical Leave
- Max LWOP time is 40 hours
|
| FPH |
FMLA + PERSONAL HOLIDAY
- Record FPH when employees use their Personal Holiday and
have been granted Family Medical Leave
- Even though UTMB does not accrue Personal Holiday after
09/01/02, many employees still have it in their balances to
use
|
| FSL |
FMLA + SICK LEAVE
- Record FSL when employees use their sick leave and have
been granted Family Medical Leave
|
| FSP |
FMLA + SICK POOL
- Record FSP when an employee is using time granted from
the sick leave pool and has been granted Family Medical
Leave
|
| FVA |
FMLA + VACATION
- Record FVA when employees use their vacation and have
been granted Family Medical Leave
|
| FL |
FUNERAL LEAVE |
| FPL |
FOSTER PARENT LEAVE
- Record for meetings with DPRS concerning foster child
placed in their home
- DPRS = Texas Dept. of Protective & Regulatory Services
- Proof of each DPRS meeting must be given to supervisor
- No limit to number of DPRS meetings
- Does not decrease leave balances
|
| HLU |
HOLIDAY TAKEN - UNSCHEDULED |
| HOL |
HOLIDAY TAKEN |
| HPY |
HOLIDAY PAID AND WORKED
- Must be approved by entity level
- Load with hours worked
- Must have accrued balance
|
| LOA |
LEAVE OF ABSENCE
- Use on FTIM: when out of all accruals
- Use on FLOA: effective date = first date after all
accruals used
|
| LWP |
LEAVE WITHOUT PAY |
| LWU |
LEAVE WITHOUT PAY - UNSCHEDULED |
| ML |
MILITARY LEAVE |
| NGT |
NIGHT SHIFT DIFFERENTIAL |
| OCD |
ON CALL - WEEKDAY |
| OCW |
ON CALL- WEEKEND (for weekends and holidays) |
| OO |
OUT-OF-OFFICE
- Optional for Non-Classified Employees Only
- USE ONLY FOR MONTHLY-PAID EMPLOYEES
- NOT for Biweekly-paid employees at all, so it is not an
ETC code
- Used rather than AL (Administrative Leave) if Dept has
used AL in the past
- Monthly paid employees are Faculty, Non-teaching, or
Administrative and Professional "0xxx" job codes
- ONLY for those NON-CLASSIFIED employees' conferences,
travel or
time away from office for UTMB business
|
| ORC |
ORIENTATION EARNING COMP TIME
- Computed by Time System
- May not be entered
|
| ORI |
ORIENTATION
- May be entered in KRONOS only
|
| ORS |
ORIENTATION OVERTIME PAID AT REGULAR RATE
- Computed by Time System
- May not be entered
|
| ORT |
ORIENTATION OVERTIME RATE OF (REG *1.5)
- Computed by Time System
- May not be entered
|
| OT |
OVERTIME RATE OF (REG *1.5)
- Computed by Time System
- May not be entered
|
| OT1 |
OVERTIME RATE OF (REG *1.5)
- Computed by Time System
- May not be entered
|
| PCL |
PARENTS' CONFERENCE LEAVE
- Maximum of 8 (eight) hours each calendar year, per
employee
- DOES decrease sick leave balances
|
| PHL |
PERSONAL HOLIDAY LEAVE |
| PHU |
PERSONAL HOLIDAY LEAVE - UNSCHEDULED |
| PL |
SICK POOL LEAVE |
| REG |
REGULAR WORK HOURS |
| RGW |
WORK STUDY |
| RS1 |
REGULAR WORK HOURS FOR RE-STRUCTURE |
| SEP |
SEPARATION |
| SL |
SICK LEAVE TAKEN |
| SLU |
SICK LEAVE TAKEN - UNSCHEDULED |
| VA |
VACATION TAKEN |
| VAU |
VACATION TAKEN - UNSCHEDULED |
| VFL |
VOLUNTEER FIREFIGHTER LEAVE
- Must prove active membership and current training
attendance
- Maximum of 5 days each fiscal year
- Does not decrease leave balances
|
| WCI |
WORKERS' COMPENSATION INSURANCE LEAVE |
| WKE |
WEEKEND SHIFT DIFFERENTIAL |
