Kronos timekeeping

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Staff Resources: KRONOS

http://www.utmb.edu/time/ KRONOS home page

http://www.utmb.edu/time/klibrary.asp KRONOS document library

Telephone Reference Guide - This document is designed to help employees enter time using the telephone.

Computer Reference Guide - This document is designed to help employees entering time using a computer.

You may already be aware that the University is transitioning from timekeeping in HRMS to timekeeping in the KRONOS system. For those of you not familiar with KRONOS, it is a web-based system of timekeeping in which you will clock in/out via the telephone and you will be able to access to your time/accruals via the internet. Those employees who have been using ETC (including the GCRC Nursing Staff) and a few pilot departments have already transitioned (approx. 6,500 employees). The University plans to have all classified employees entering time via KRONOS by April, 2005.

In January 2005, the remaining GCRC staff will convert to KRONOS.

Thank you for your cooperation as we undertake yet another change. Hey - if we can submit 2 competitive renewals in a 16-month period, we can do anything!!! Please feel free to contact me if you have any questions.

Lori A. Wiseman

GCRC Employees:

Posted Friday 12 November 2004, Updated 10 December 2004

in Kronos

04 January 2005 ( can start practicing until 14 January 2005)

Accruals in Kronos

05 January 2005

Go Live

15 January 2005 (stop practicing, its for real)

Everyone needs to practice with the web-based reports 04-14 January to make sure everything works.

email Liz and Cheryl with a CC to Lori if you see any problems on the reports.
Problems using the KRONOS software or with the PC, call x25200.

After we go live, if you forget to clock-in, follow the directions below to update your time. Also see http://www.utmb.edu/time/timeadj_email.doc

Instructions:
1. Copy the text below, starting with Subject: and paste into an email
2. Do not send as an attachment
3. The information must come from the employee’s email
4. Must be complete
5. Must be CC’d to EMPLOYEES manager / supervisor (Lori Wiseman)
6. Must be kept in the employee’s departmental record for a period of four full fiscal years

Subject: Kronos Time Adjustment Needed
Attention Time Keeper (Liz Ruiz & Cheryl Benskin) - This form must be kept in the employee’s departmental record for a period of four full fiscal years.

Employee Name:
Employee Number:
Employee Supervisor:	Lori Wiseman	(This E-mail MUST be copied to the Supervisor If Time Keeper is Different)
Date Transaction MISSED:
Transaction Missed:		(i.e. In / Out / MEAL )
Time OF DAY:
If FLOAT, what Department:	GCRC
Reason Missed:		(To be entered on Time card by manager or time keeper)