Review of UTMB
Promotional Publications
While it is the responsibility of every UTMB employee and
department/entity leader to maintain the institution's identity by
following these standards, the Public Affairs Office helps ensure the
standards are met by reviewing all promotional communication materials
produced for university departments and service lines.
The review process is
required whether materials are meant for an internal or an external
audience and whether they are produced on campus or off. The Public
Affairs editor reviews the layout to ensure consistency with graphic
standards and reviews the content to ensure it is clear, persuasive and
correct in terms of grammar and style.
Before you go to press
with a brochure, ad or other promotional item, contact
Public Affairs at
(409) 772-2618 to arrange for the required review. Be sure to allow
enough time in your production schedule for the review and any necessary
editorial or graphic changes.
Following are general
guidelines for how long to allow for the required review. Please
understand that the editor's workload and institutional priorities may
alter these turnaround times somewhat. If the review will take longer
than indicated below, the editor will contact you in advance to
negotiate a mutually agreeable deadline:
- Flyers, posters and
similar brief items -- three working days
- Newsletters, tri-fold
brochures, event programs and similar medium-length items -- five
working days
- Longer materials such
as viewbooks or lengthy brochures -- 10 working days
Please also be aware that,
in the case of certain items, such as faculty/staff recruitment
advertising or clinical trials advertising, additional reviews by other
UTMB offices may be necessary:
Human Resources
Institutional Review Board
Technology
Management Office
UTMB Legal Affairs
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