HCM changes bring new look to paycheck stubs
By Michele Rainford
SEPT. 6, 2006--The June 2006 issue of Impact included a detailed article on UTMB’s upcoming switch to the PeopleSoft Human Capital Management (HCM) system (the PeopleSoft component that supports employee and human resources functions) and the payroll calculation changes the new system will bring in late September.
The changes, including the new look of direct deposit stubs and check stubs, will be effective for the first monthly pay check delivered on Oct. 2 for those employees paid monthly, and the first bi-weekly pay check delivered on Oct. 13 for those paid bi-weekly.
Employees on direct deposit will no longer receive paystubs delivered directly to their email each pay period. In addition, paper stubs will no longer be printed. Employees who receive direct deposit will need to log onto PeopleSoft HCM to view their direct deposit advice using their Users-M account. Specific instructions on how to view paystubs online at PeopleSoft HCM will be available prior to the check dates listed above.
Paper checks will be mailed to employees’ home addresses, so it is important to make sure that your correct address is showing on your current pay stubs. The information on the check stub will be the same as the direct deposit advice, except that a check will be attached to the bottom of the stub.
An important procedural change will be effective after Sept. 8 for those employees who sign up for direct deposit for the first time or those who are already on direct deposit but wish to change their bank account number after this date.
Currently, if the change request form is received before the payroll processing deadline, the change becomes effective with the next monthly or bi-weekly payroll check. A new step called “pre-noting” is being added to the process to ensure that employee account numbers are properly established in the Payroll System and that there will be no problems sending pay to the new or updated bank account. This assures that employees will still receive a check while the new account information is being processed in the system.
As a result of this change, new employees will receive one paper check before their direct deposit option becomes effective. Also, employees who are already on direct deposit and make an account change will receive a paper check for one pay period, as the change is being implemented, and then will be back on direct deposit with the new account number established for the next scheduled pay period.
View the June HCM Impact article in its entirety here.