Information Security Office
301 University Blvd
Suite 4.440
Galveston, TX 77555-0113

Phone: 409.772.3838











Effective August 31, 2012, all UTMB owned laptops and personally-owned computers (the project scope has been expanded to include personally-owned laptops and desktops) that are used to conduct UTMB business are required to be fully encrypted.  Please be advised that best practices dictate that personal computers should not be used to conduct UTMB business. New guidance from UT System specifically states:

Neither UT System nor the University requires staff or faculty to use personal devices to conduct University Business, and faculty and staff are encouraged not to do so. However, if faculty or staff choose to use a personal computer to conduct University business, they are responsible for ensuring that the security and integrity of the data are maintained in accordance with System security requirements. This includes the requirement to ensure that the device is encrypted pursuant to the University requirements. These requirements apply to all University data, regardless of whether the data is confidential by law, or information that would be available under the Texas Public Information Act.”

What is required to be encrypted?

  1. All UTMB laptops
  2. Personally-owned laptops and desktops that are used to directly access confidential information, and/or store any type of UTMB data that is not considered public information.

What doesn’t need to be encrypted?

  1. Personally-owned laptops and desktops that are used only to access email and other ancillary systems, such as Kronos, employee self-service, etc., which don’t involve downloading UTMB data to the device.
  2. Personally-owned laptops and desktops that connect to UTMB using a CITRIX or VPN to establish a remote desktop connection to their office or virtual computer.
  3. Personally-owned laptops and desktops that are owned by students and are used only for academic purposes.

If you fall into Category A, please take the necessary steps immediately to get your computer encrypted prior to the August 31, 2012 deadline.

To validate that your Windows laptop has been encrypted with Winmagic SecureDoc, look for the blue lock icon in the tray at the bottom right of your screen. For Macintosh laptops, look for the key icon at the top right of the screen. If the respective lock or key icons are present, no further action is required.

Windows Macintosh

If your UTMB laptop or personally-owned laptop/desktop does not have their encryption icons, or if you’re unsure of its encryption status, please contact the Information Services Helpdesk at (409) 772-5200.

As a self-service option, you can refer to the instructions below:

1. Click here to encrypt a UTMB laptop from a remote location

2. Click here to encrypt a UTMB laptop from a UTMB facility

3. Click here to encrypt a personally owned laptop and desktops

Click here for the UT System FAQ