REIMBURSEMENT OF "EXPENSES ONLY" FOR INTERNATIONAL PERSON
Payments made for reimbursable expenses ONLY can be processed thru
regular Online Check Request (OCR) procedures. Please contact Renee
Fogle for processing reimbursement of expenses at: afogle@utmb.edu
DETERMINING APPROPRIATE VISA STATUS TO RECEIVE PAYMENT FOR
SERVICES
Several factors must be considered in determining the appropriate visa
classification as well as the correct method of payment for an
international visitor. Follow the steps outlined below to determine
whether a prospective visitor should be treated as an employee or
independent contractor and whether a B-1 "Visitor for Business" visa or
another visa classification will be required.
- Complete the
Employee/Independent Contractor Verification Form
- If person is Independent Contractor visiting UTMB for nine days or
less:
- He/she should apply for a B-1 "Visitor for Business"
visa. (click here for sample letter of
invitation)
- Click here to complete
additional forms required to arrange for Independent Contractor
payments.
- If person is Independent Contractor visiting UTMB for longer than
nine days, a J-1 visa is required.
- Have visitor complete
Office of International Affairs
Pre-Arrival Data Sheet
and return it to sponsoring department with copies of visa documents
reflecting previous visits to the U.S.
- Prepare J-1 Sponsor Letter and, if the visitor holds
the equivalent of an MD degree, No Patient Contact Letter.
Sample letters available at: http://www.utmb.edu/international/visainfo/j1forms.htm
- Forward completed documents referenced in 3a and
3b above to
your Office of International Affairs representative.
- Click here to complete
additional forms required to arrange for Independent Contractor
payments.
- If person is an Employee, a J-1 or other employment-related visa
classification is required and he/she must be appointed in the payroll
system.
- Have visitor complete
Office of International Affairs
Pre-Arrival Data Sheet and return it to you with copies of visa documents reflecting previous
visits to the U.S.
- Upon receipt of completed Pre-Arrival Data Sheet and
attachments, contact your Office of International Affairs representative
for assistance.
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