|
General Information
This page is designed to give you general information
on bringing in products/supplies from Vendors for evaluation and/or trial.
Note: Some products/supplies or departments may require pre-approval before
products/supplies can be tried evaluated and/or tried. Please check with your
Departmental Administrator before proceeding with the process outlined below.
What do I need to do?
Departmental personnel are
responsible for completing and having the Vendor sign the “UTMB
Vendor Release Form”. The
form should then be forwarded by the Department to Logistics/Acquisition; Route
0905, Attn.: Bid Clerk. If the
products will be shipped to UTMB, the Department will also contact Receiving to
make arrangements. The Vendor
should identify all containers as “Trail” or “Loan”.
If you have any questions please contact Logistics/Acquisition at
7-8000 to assist you.
Acquisition Procedure
Upon receipt of the “UTMB
Vendor Release Form”, the Bid Clerk shall file the form in alphabetical
order by Vendor Name. The file shall be reviewed at the first of every month to
identify trial or evaluation periods that have expired. The Bid Clerk will then
check with the Departments to ensure that the trial or evaluation products have
been returned to the Vendor. If not, the Bid Clerk shall inform the Purchasing
Agent.
Once trial or evaluation period
is completed and the products have been returned to the Vendor, the Bid Clerk
shall initial the form as completed and forward it over to Vendor Management,
which will then file the form in the Vendor File.
|