General Products
 

Definition

Procurement of General Products in accordance with Texas Education Code, Section 74.008, and UT System Rules and Regulations includes the following goods (This is not meant to be a comprehensive list):

  • Equipment (e.g., Medical, Research, Lab Equipment)
  • Consumables (e.g., office supplies)
  • Medical, Research and Lab Supplies
  • Computers
  • Software
  • Furniture

What do I need to do?

First enter a Requisition into PeopleSoft. Second, forward any quotes, requirements or other documentation to Logistics/Acquisition.

If a request can only be acquired from one particular Vendor or only one particular product will meet your needs, please go ahead and also complete a Sole-Source Justification and forward to Logistics/Acquisition.

(NOTE: A Purchase Order has to be issued to the Vendor prior to the goods being received.)

If you have any questions please contact Logistics/Acquisition at 7-8000 to assist you.

Acquisition Procedure

1.0  Acquisition of General Products

Solicitation, evaluation and award of requests for General Products shall be consistent with the following guidelines and UTMB’s Historically Underutilized Business (HUB) Procedure:

Purchase Amount Requirements

$0 to $5,000 Non-Bid Logistics/Acquisition will award to the 
best source. Orders over $1,000 must 
have a confirming written quote from 
the awarded Vendor.
$5,001 to $25,000 Informal-Bid Logistics/Acquisition will get at least 
three (3) verbal quotes. Soliciting, at 
the minimum, one from the suggested 
source and two from HUBs. All Orders 
must include a confirming written quote 
from the awarded Vendor.
$25,001 or greater Formal-Bid Logistics/Acquisition will issue an 
Invitation To Bid (ITB) developed in 
cooperation with the Department/Area. 
Soliciting, at a minimum, of three (3) 
written bids; one from the suggested 
source and two from HUBs.
Institutional Contract (no limit) Logistics/Acquisition will place the 
order per the existing Contract.

2.0  Contracting with the Awarded Firm

After award, Logistics/Acquisition will issue a Purchase Order to the awarded Vendor. If a Contract or Agreement need to be completed, Logistics/Acquisition will review and execute the Contract or Agreement in cooperation with the Department/Area.

If the amount of the Contract is over $25,000, then the Contract may be sent to UT System’s Office of General Counsel (OGC) for review and approval.

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Last modified: November 16, 2009