Institutional Contracts

• Express Shipping
• Research Supplies
  
• Temporary Services
• Travel Agency Services

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Express Shipping – United Parcel Service (UPS) State Contract

As of September 1, 2001 United Parcel Service is UTMB’s preferred provider for outbound express shipping.  The new contract with UPS offers competitive rates for:

• Next Day
• Second Day Air
• Third Day Select
• Ground
• International Shipping

This contract also includes free pick-up from your office. To schedule a free pick-up, call the UPS Texas City Facility directly at 409.938.0979 and talk to Donna or Tammy.

UPS shipping rates vary with the distance the particular package is being shipped.  To compare rates you will need to see which  “zone” you are shipping to. Follow the links below for a “zone” map and Contract Rates. The Contract Rates apply to both letter and legal size UPS envelopes regardless of the final weight of the package.

• Houston Centered Zone Map of the lower 48 states - PDF file

• Zone Based Contract Rates - Excel file  

To access the new, competitive contract rates, a new account must be set up with UPS. If you are using an old UPS account number that was set up prior 09.01.2001, you are paying approximately twice the new rate.  To inquire about your UPS account or to set up a new account with UPS please email Michael Greathouse at mgreathouse@ups.com

Getting the best rates on your express shipping will save both your Department and UTMB money.

• For more information and instructions click on the following links:
• Instructions for using the UPS web tools for shipping, labeling, and tracking
• Map of UPS Drop Box locations at UTMB
• Previously run email Daily Announcements regarding UPS state contract shipping
• Go to www.ups.com for package labeling, tracking, or ordering supplies
• For additional help making use of the UPS automated web tools or other concerns regarding shipping with UPS, contact our UPS account executive, Michael Greathouse
• For any comments or other feedback regarding this page or shipping with UPS, contact your Logistics Representative, Roger Stone.

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Research Supplies – Sigma-Aldrich
A) Registration
B) Sigma–Aldrich Discounts by Product Category

A) Sigma-Aldrich Website Registration Guide for the University of Texas

Why Register?

• Ability of Non-PeopleSoft users to view Real Time Pricing with University of Texas agreement discounts
• Enhanced Catalog Search Options including Product Name, CAS Number, Molecular Formula, Keyword (Full Text), and Supplier Part Number.

How to RegisterThe Sigma-Aldrich Web site is a “secure” site protected by SSL encryption techniques.  This, along with your user name and password, protects your vital information. The Sigma-Aldrich Web site is best viewed with Netscape Navigator version 4.06 and higher or Internet Explorer version 4.0 and higher. To begin your experience with SigmaAldrich.com, open your browser and visit us at the following URL: http://www.sigmaaldrich.com
Click Register on the home page and you will be prompted to enter information about yourself and your organizationSelect Yes for ordering information, to view your real-time discounted pricing for Sigma-Aldrich products, and to obtain online quotes. Remember ordering must be processed via PeopleSoft eProcurement using either the “Punch-Out” or “Special Request” requisition functions. Once you have completed this click on Submit. Your registration will be processed within 24 to 48 hours and you will be notified by e-mail when this is complete.  With a completed registration, you may now Login by going to www.sigmaaldrich.com and click Login.   You will see the Quick Link Navigation Bar.  The quick link navigation bar is designed to take you to the most common areas on this site.

More Information
Questions or problems about an Order call Customer Service at 800-325-3010.
Questions or problems about the Website call The Web Help Desk at 800-325-4940.
Questions regarding the UT Pricing Agreement contact your purchasing representative,
Sally Rawls by email or by phone at ext. 7-8046.

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B) Sigma-Aldrich Discounts by Product Category

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Travel Agency Services

UTMB travelers and travel arrangers may take advantage of the full service travel agencies under contract with UTMB and UT System. To learn more about the agencies click on each link below.

• Marchi Travel Service
• Navigant International    
• Travel Counselors

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Marchi Travel Service                                                 Contract no.: K6088-1

Marchi Travel Service is a full service travel agency under contract with UTMB.

To learn more about Marchi or the UTMB Travel Program go to: http://www.utmb.edu/accounting/travel/travelprogram/default.htm

Vital Information

Office Address:              501 Holiday Drive, Galveston, TX 77550
Office Hours:                 8:00 a.m. – 5:30 p.m. (CT) Monday - Friday
Phone Number:              409. 762. 2612
Fax Number:                 409. 762. 5001

Marchi travel agency full service fee schedule

Issue domestic and international ticket:      $25.00
Exchange ticket:                                                $25.00
Issue free ticket for coupon:                           $25.00
Car only service fee:                                        $20.00
Request for airfare ticket copy if the request is made beyond 90 days of ticket issue: $10.00 per copy.

PSFT Travel & Expenses: Please include the travel service provider name (ex. Marchi) in the Comment field of the expense report header for reporting purposes.

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Navigant International

Navigant International is a full-service travel agency under contract with UT System and its components, including UTMB. Navigant also serves as the portal for the online self-service booking tool QuickTrip, owned jointly by UT System components. In addition, UT System negotiated discounted airfare rates with American and Continental airlines are available to UTMB travelers through Navigant. These discounted rates complement the State contract rates.

Full Service Provider

Navigant offers two options for booking airfare, hotel, and rental cars; by phone or by using their online email reservation form (not to be confused with QuickTrip).

Navigant users may (it’s not a requirement) submit the traveler’s profile information by completing a Traveler Profile form and faxing to Navigant at 512.459.8801.

Once a reservation is made by phone or by using the online email reservation form the requester will receive a tentative itinerary by email by way of the Virtually There software. Once reservations are booked, the itinerary will contain the electronic ticket and an invoice showing base cost, taxes, and the service fee. 

To learn more about Navigant, access the email reservation form, or view tutorials go to the UTMB Travel Program web page: http://www.utmb.edu/accounting/travel/travelprogram/default.htm

Vital Information

Branch Address:                 7718 Woodhollow Dr., Suite 201, Austin, TX 78731
Office Hours:                      8:00 a.m. – 5:30 p.m. (CT) Monday through Friday
Phone Number:                   512. 459. 8203
After Hours & Emergency:  800. 798. 0292
Fax Number:                      512. 459. 8801

Preferred contact method  - use the email travel reservation form: http://www.utmb.edu/accounting/travel/travelprogram/travel_request.asp

Navigant travel agency full service fee schedule

Issue domestic ticket:                            $19.00
Exchange domestic ticket:                    $19.00
Refund domestic ticket:                         $19.00

Issue international ticket:                      $32.00
Exchange international ticket:              $32.00
Refund international ticket:                   $32.00

Consolidators sell tickets at discounted prices, but carry more risk. Traveler’s choice.

Issue international ticket with consolidator query:   $50.00   Consolidators sell tickets at
Exchange international ticket with consolidator:      $50.00   discounted prices, but carry more
Refund international ticket with consolidator:           $50.00   risk. Traveler’s choice.

Note: Navigant has travel agencies world wide and a dedicated international rate desk. 

Car/Hotel only service fee:                      $10.00
24 hour emergency service fee:             $15.00

PSFT Travel & Expenses: Please include the travel service provider name (ex. Navigant) in the Comment field of the expense report header for reporting purposes.

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Travel Counselors                                                      Contract no.: K6088-2

Travel Counselors is a full service travel agency under contract with UTMB.

To learn more about Travel Counselors or the UTMB Travel Program go to: http://www.utmb.edu/accounting/travel/travelprogram/default.htm

Vital Information

Office Address:             2508 Ball, Galveston, TX 77550
Office Hours:                 8:00 a.m. – 5:30 p.m. (CT) Monday - Friday
Phone Number:           409. 765. 7759
Fax Number:                 409. 765. 8994

Travel Counselors travel agency full service fee schedule

Issue domestic and international ticket:      $30.00
Exchange ticket:                                                $25.00
Issue free ticket for coupon:                           $25.00

PSFT Travel & Expenses: Please include the travel service provider name (ex. Travel Counselors) in the Comment field of the expense report header for reporting purposes.

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