Centeral Purchacing policies & procedures

one department, many services...

Policies & Procedures

TABLE OF CONTENTS

Section 1: General

Section 2: Procurement

Section 3: Contract Administration *** Under Construction***

Section 4: Supplier Management

Section 5: HUB Program

Section 6: Small Order System (SOS)

Section 7: Small Business Program

Section 8: Guidelines

Section 1: General Issue/Revision Date

1.10 Ethics Policy 08/27/07

1.20 Commitment Authority 03/25/05

1.30 Delegated Authority 04/01/09

1.40 Release of Information Under The Texas Public Information Act 08/27/07

1.50 Protest Procedures 10/19/06

Section 2: Procurement Issue/Revision Date

2.10 Best Value Procurement 07/23/09

2.14 Solicitation and Award of Competitive Procurements 07/23/09

2.15 Opening Formal Written Bids/Proposals 07/01/08

2.20 Tabulation of Bids/Proposals 08/27/07

2.25 Award Of Quotations And ITBs 08/27/07

2.30 Orders over $100,000 08/27/07

2.32 Bilateral Agreements 08/27/07

2.33 Procurement Review Process 08/27/07

2.34 Federal Fund Procurements 08/27/07

2.35 Request for Proposal 08/27/07

2.40 Information Technology 04/22/08

2.45 Consulting Services 08/27/07

2.50 Professional Services 08/27/07

2.55 Construction Services 04/22/08

2.56 Procurement of Lasers and Maintenance 08/27/07

2.57 Security Clearance Requirements 06/28/08

2.60 Establishment of Committed Contracts 08/27/07

2.65 Procurements from Committed Contracts 09/17/00

2.70 Procurements from Non-Committed Contracts 12/03/04

2.73 Purchases from UTMB Tech Companies 03/15/06

2.75 Procurements from Foreign Suppliers 01/03/03

2.80 Trial, Sample & Evaluation Products 03/15/06

2.85 Emergency/Manual Purchase Order Procedure 04/30/04

2.90 Improper Purchase Process 04/22/08

Section 3: Contract Administration; Under Construction due to Omnicom Implementation

Issue/Revision Date

3.10 Records Documentation and Retention Schedule 08/27/07

3.30 Contract Security Documents 08/27/07

3.40 New Contract Set-Up Process 08/27/07

3.42 Contract Management Process 08/27/07

3.44 Contract Audit Process 08/27/07

3.46 Contract Renewal, Amendment & Closeout Process 08/27/07

3.48 UTMB Project Manager/End-User Contract Management Responsibilities 08/27/07

3.56 Contract and Procurement Reporting 08/27/07

Section 4: Supplier Management Issue/Revision Date

4.50 Vendor Performance 04/22/08

Section 5: HUB Program Issue/Revision Date

5.10 Historically Underutilized Businesses 04/22/08

5.20 HUB Subcontracting 04/22/08

Section 6: Small Order System Issue/Revision Date

6.10 Small Order System (SOS) Procedures 06/06/06

Section 7: Small Business Program Issue/Revision Date

7.10 SBA 08/01/05

Section 8: Guidelines Issue/Revision Date

Guidelines for Invoices, Services and Equipment Purchase Orders 06/17/08

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