Materials will be processed through Central Receiving on a First In First Out basis unless the nature of the material dictates special handling.

Special handling exceptions may include:

• all air and overnight shipments
• materials on dry ice or frozen
• live materials
• blood and blood platelets
• packages labeled “refrigerate immediately,” “freeze upon arrival” or “special handling” instructions. Also included are radioactive materials and controlled substances.

Items that cannot be processed by Central Receiving include the following:

• Live animals. Any department ordering live animals should make arrangements to have them delivered directly to the department’s desired location.
• Items ordered by contractors for work being done at the University. These items are to be delivered by the carrier directly to the contractor.
• Select agents.

The following steps and procedures are performed by Central Receiving staff:

• A visual inspection for damage to the carton or container at the time it is offloaded from the carrier truck.
• Verify the number of packages indicated on the freight bill.
• Enter the item into the Supply Chain Logic (SCL) tracking system, which will track the item throughout the receiving and delivery process. The item is classifi ed as “Docked” at this stage in the process.
• Create a label in the tracking system and label the package so that it can be tracked throughout the rest of the receiving and delivery process.
• If visible damage is apparent, conduct a more thorough inspection of the contents of the packages to look for obvious damage to the item in the carton or container.
• Enter the item, based on packing slip infoprmation, into the PeopleSoft system for Acquisition tracking.
• Alert Delivery to the presence of the package and need for delivery to the requested campus location.

For information on the process once Delivery takes custody of the package, please
see the Delivery User Guide.