•  Screen your mailing list for unnecessary names, duplicates and incomplete    addresses.  UTMB Mail Services can help you with this.

•  Use “Certified” instead of “Registered” mail whenever possible.  It costs less and    still provides a receipt and notice of delivery to the sender.

•  Do not over-insure.  The post office and UPS will pay only the actual value of an    item, not the declared value.

•  Use postcards for short messages or announcements.  The cost is 1/3 less than    sending an envelope.

•  Combine mailings when possible into a larger envelope for distribution at the    location.

•  Use Business Reply envelopes provided by vendors, instead of department    envelopes.

•  Fax the information when time is crucial, instead of using Express Mail.

•  Request Library and Book rate whenever possible.  Savings can be as much as 50    percent of the cost of first-class mail.

•  Use interoffice envelopes for on-campus mail.  Use regular business envelopes for    off-campus mailings only.

•  Use UTMB address labels for all large mail items, such as flats and parcels.

•  Use Non-profit/Bulk Rate whenever possible.  Savings can be as much as 20 cents    per mail piece.