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June 19, 2008 -
Informational Website for Herman Miller Office Furniture May 5, 2008 - FY2008 Requisition Processing Deadlines May 5, 2008 - Submit Your Fiscal Year 2009 Orders Now April 28, 2008 - Improved Ordering for Pierce Biotechnology First Published December 14, 2007 - Christmas Shipping Schedule - Houston December 14, 2007 - Purchase Order Changes at Your Fingertips April 16, 2007 - Direct Ordering of Forms April 6, 2007 - Change in ePro Requisition Approval Process March 7, 2007 - Express Mail Shipping Made Easy March 2, 2007 - UTMB Toner Savings Program November 13, 2006 - PeopleSoft e-Procurement Update: "Research Marketplace" _____________________ NEW!! Informational Website for Herman Miller Office Furniture
_____________________ IMPORTANT DEADLINES - FY2008 Requisition Processing Deadlines Current Fiscal Year Requisitions not requiring competitive bid and requisitions for $5,000 or less will be processed within 10 business days from the requisition approval date. All Other Areas
_____________________ Don't Wait for Summer: Submit Your Fiscal Year 2009 Orders Now Fiscal Year 2009 Requisitions for maintenance and/or blanket orders that need to be in place by September 1st may now be submitted for processing. Instructions on how to create and approve requisitions for next fiscal year (2009) are available in the ePro Quick Reference User Guide. Questions should be directed to the Purchasing Help Desk at extension 7-8000.
_____________________ Effective April 28th - Improved Ordering for Pierce Biotechnology
- Rick Boman rboman@utmb.edu in Purchasing at extension 7-7905; - Steve Magrogan stev e.magrogan@thermofisher.com with Fisher Scientific at 832-978-8618; - Stacy Vaughn stacy.vaughn@thermofisher.com with Pierce at 832-443-2425; or - Fisher Customer Service at 1-800-766-7000
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2007 Christmas Shipping Schedule - Houston
Houston - CHS WAREHOUSE Please make note of the closures for the following carriers:
Orders that are picked up by LTL carriers on Friday 12/21, will not be delivered until Wednesday 12/26/06 or Thursday 12/27/06. Listed below is the shipping schedule for the Fisher Dedicated trucks.
_____________________ Purchase Order Changes at Your Fingertips... Did you know you can create an on-line PO Change Request within eProcurement? Purchasing has been piloting a new online PO Change Request process within PeopleSoft for the past few months with great success. We believe this new automated process will provide aid to our customers in improving the PO Change process. The online PO Change Request process replaces the need to send an e-mail to the Purchasing SOS Change e-mail box when requesting a change in quantity, change in price, or the cancellation of a line item on a purchase order.
_____________________ Fiscal Year 2007 Requisitions Processing Information Requisitions for $5,000 or less and for orders not requiring competitive bid will be processed within 10 business days from the requisition approval date. Requisitions requiring competitive bidding should be submitted as soon as possible to ensure delivery and receipt of services/items by Aug. 31, 2007. All requisitions not processed by Aug. 31, 2007, will be designated as Fiscal Year 2008 requisitions and will be issued Fiscal Year 2008 Purchase Orders. Items and services not received by Aug. 31, 2007, will be expensed in Fiscal Year 2008. If items or services are received by your department direct from the vendor, please make certain the items/services are direct received (DRC) in PeopleSoft ePro to ensure proper receipt accrual. PeopleSoft eProcurement will be open for the creation and approval of DEP and ACQ requisitions until 5 p.m., Aug. 30, 2007. All Requisitions not budget checked and approved by 5 p.m. will be designated as Fiscal Year 2008 requisitions. For Current Fiscal Year Emergency Orders on Aug. 31, 2007, please contact the following individual: Patient Care/Clinical Purchasing All Other Areas
_____________________ UTMB has signed an agreement with Moore Wallace North America to provide direct ordering of UTMB approved medical and laboratory forms. Moore Wallace has been added to the growing number of suppliers available for on-line ordering via the PeopleSoft eProcurement punchout process. Questions regarding the PS ePro punchout process should be directed to the Logistics/Purchasing Help Desk at extension 7-8000. If you have additional questions or comments regarding this agreement, please contact Neal Cooper, ext.
_____________________ The use of non-ionizing radiation, which includes lasers and intense-pulsed (IPL) devices, is regulated by the Texas Department of State Health Services (25 TAC 289.301). UTMB is required to register certain types of lasers (Class 3B and 4) and meet radiation safety requirements for these lasers. By ensuring early notification of a laser system being brought on campus, EHS can register the machine with TDSHS within the required time frame (30 days after the start of operation of the laser).
In addition, the UTMB Laser Safety Subcommittee (LSSC) under the Radiation Safety Committee requires the registration of the machine and permitting of the laser users. As part of this process, EHS is charged with hazard evaluations and training of the users or reviewing their training documentation (also a JCAHO issue). Early notification to EHS of what type of laser, who it belongs to and who the users will be is beneficial to EHS and the faculty as this will shorten the time to get them registered and permitted.
To assist in meeting these requirements, the EHS approval routing currently set-up in eProcurement for radioactive items will be updated to also include the review/approval of lasers and intense-pulsed (IPL) devices. Effective Monday, April 9, all requisitions for the acquisition of a laser or intense-pulsed (IPL) device will be routed to Environmental Health and Safety.
Any questions regarding this review should be directed to EHS.
_____________________ Express Mail Shipping Made Easy UTMB has signed an agreement with e-ShipGlobal, a web based shipping service available to all UTMB departments to ship outbound letters and parcels through a single portal to order and schedule shipments with any of the state contracted carriers (DHL, FedEx and UPS). Benefits of using e-ShipGlobal include:
For more information or to begin using the system today, simply use your UTMB User-ID and Password to log into the e-Shipping Self Service website located on the Logistics / Procurement MarketPlace: Please direct questions you have regarding this initiative to the Purchasing Help Desk at extension 7-8000.
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Today's Business Solutions and OfficeMax in conjunction with UTMB have designed a toner cartridge program that can provide significant savings to the University. Original Equipment Manufacturer (OEM) cartridges are manufactured to support the machines of the OEM supplier and are the most expensive consumables option for the customer. Through the purchase of quality remanufactured toner cartridges, high yield (HY) cartridges and dual or multi-pack toners, where available, we can achieve our goal of cutting costs while maintaining a high level of service and product. Remanufactured cartridges are produced with up to 75% new parts using empty OEM cartridge shells. Savings on these cartridges run from 10% for newly released printers up to 50% on more mature printer models. For those machines that do not have a remanufactured cartridge currently available there may still be some potential for savings through the purchase of high yield or multi-pack toners. High yield or HY cartridges are new OEM cartridges that contain a different volume or grade of toner and a matching OPC drum which together produce a higher “page yield” per cartridge. The acquisition cost associated with these cartridges is more than the standard yield cartridge but the cost per page printed is typically 15-20% lower. New OEM dual and multi-pack cartridge packaging is designed to save the end user 10% or more due to volume purchasing. End users with medium to high volume cartridge usage (typically 2-4 cartridges per month) would benefit from ordering dual or multi-packs. A separate catalog of remanufactured, HY and dual/multi-pack cartridges is now available on the Today’s Business Solutions (TBS) PeopleSoft punch out site to make ordering easier and more efficient. From the TBS home page simply click the brown tab titled SHOPPING LIST, then click on the RECOMMENDED TONER SAVINGS PROGRAM shopping list. Ordering from this list is exactly the same as ordering from the rest of the catalog, choose the toner compatible with your printer, enter the quantity and add it to your shopping cart. This shopping list will be updated as new models become available. For questions or more details, please contact TBS/OfficeMax Customer Service at 888-373-2730 or the Logistics Problem Resolution Desk, Louis Griego at 78025 or email: logistics.problemresolution@utmb.edu _____________________ November 13, 2006 - PeopleSoft e-Procurement Update: “Research Marketplace” We are pleased to report that the “Research Marketplace” is now online and open for ordering. This past summer UTMB signed an agreement with SciQuest, Inc., a provider of hosted and punchout supplier catalogs focused on research products. Under this relationship we have significantly expanded UTMB’s product search and on-line ordering capabilities. UTMBG PeopleSoft users can now access online catalogs, create requisitions and place orders through the e-Procurement system for the following suppliers: Applied Biosystems; BD BioSciences; Bio-Rad Labs; GE Healthcare Bio-Sciences; Invitrogen; New England BioLabs; PerkinElmer Life & Analytical Sciences; Physician Sales & Service; Pierce Biotechnology; Promega; Qiagen; Roche Diagnostics; and VWR A Quick Reference Guide and training materials on how to use the Research MarketPlace punchout process are currently available from the PS Welcome page under the eProcurement Quick Reference User Guide hyperlink. Next week, additional on-line training will be available through the PeopleSoft FMS Training link. Currently in development is access to the Research Marketplace for UTMB’s research faculty and staff. This will provide individuals who do not access PeopleSoft the ability to access these catalogs via a designated website for supplier search, product search, and product technical and pricing comparisons. Questions or comments you have regarding the Research Marketplace should be directed to the Logistics/Purchasing Help Desk at extension 7-8000 or via e-mail at LogisticsHelpDesk@utmb.edu
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