Current News

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NEW!! Informational Website for Herman Miller Office Furniture

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IMPORTANT DEADLINES - FY2008 Requisition Processing Deadlines

Current Fiscal Year Requisitions not requiring competitive bid and requisitions for $5,000 or less will be processed within 10 business days from the requisition approval date.
Requisitions requiring competitive bidding should be submitted and approved no later than Thursday, July 3, 2008, to ensure delivery and receipt of services/items by August 31, 2008.
All requisitions not processed by Friday, August 29, 2008, will be designated as Fiscal Year 2009 requisitions and will be issued Fiscal Year 2009 Purchase Orders.
Items and services received from the vendor, but not received within PeopleSoft by August 31, 2008, will be expensed in Fiscal Year 2009. If items or services are received by your department direct from the vendor, please make certain the items/services are direct received (DRC) in PeopleSoft ePro to ensure proper receipt accrual.
PeopleSoft eProcurement will be open for the creation and approval of DEP and ACQ requisitions until 5 p.m., Thursday, August 28, 2008. All requisitions not budget checked and approved by 5 p.m. will be designated as Fiscal Year 2009 requisitions.
For current Fiscal Year Emergency Orders on Friday, August 29, 2008, please contact the following individual:
Patient Care/Clinical Purchasing
Lynda Flurry / Mark Garcia
x2-3109 / x7-1286

All Other Areas
Traci Davis-Johnson
x7-8026

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Don't Wait for Summer: Submit Your Fiscal Year 2009 Orders Now

Fiscal Year 2009 Requisitions for maintenance and/or blanket orders that need to be in place by September 1st may now be submitted for processing. Instructions on how to create and approve requisitions for next fiscal year (2009) are available in the ePro Quick Reference User Guide.
To ensure that your FY2009 purchase orders are in place by September 1st, all NFY requisitions should be approved and submitted for processing by Thursday, July 3, 2008.

Questions should be directed to the Purchasing Help Desk at extension 7-8000.

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Effective April 28th - Improved Ordering for Pierce Biotechnology

In our continuing effort to cut cost and create more efficient supply chains for our researchers, effective April 28, all Pierce Biotechnology orders placed through the Research Marketplace (SciQuest) will be automatically re-directed to Burgoon/Fisher on your PeopleSoft Requisition and PO. This change will not affect the product brand, the product quality, or the delivery time. In fact, you will still receive your order as normal in the Pierce box. The benefit of this change is to gain UT Alliance Contract pricing and eliminate added transactional costs. With this change, you will receive FREE shipping, FREE ice charges, and FREE Hazardous fees on every Pierce Biotechnology order processed via the SciQuest punchout process. Pierce and Fisher Scientific are in full support of this and are proud to work with UTMB to lower costs, increase service, and provide a better solution for each end user at UTMB.

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2007 Christmas Shipping Schedule - Houston Houston - CHS WAREHOUSE
2007 Christmas and New Years Day 2008
Holiday Shipping Schedule And Points of Contacts

Please make note of the closures for the following carriers:

Orders that are picked up by LTL carriers on Friday 12/21, will not be delivered until Wednesday 12/26/06 or Thursday 12/27/06.

Listed below is the shipping schedule for the Fisher Dedicated trucks.
NOTE:  If you have customers who are on a consolidated delivery schedule who receive refrigerated products on Tuesday 12/25 and Wednesday 12/26, these orders will be held and shipped for the next scheduled delivery day unless otherwise noted on the order.

Shipping – Friday 12/21 for delivery on Wed 12/26
Houston –       Normal  (refrigerated & dry good orders will be packed and staged for Wed delivery)

CHS- Houston Center Will Be Closed
Monday 12/24,Tuesday 12/25, Monday 12/31/07 and Tuesday 1/1/08

New Year Shipping Schedule
Saia and Southeastern will be closed on Monday 1/1/08 any freight shipped by these carriers on Friday 12/29 will not be delivered until Tuesday 1/2/08 or Wed 1/3/08

Shipping – Friday 12/28 for Delivery Wed 1/2/08
Houston –       Normal  (refrigerated & dry good orders will be packed and staged for Wed delivery)

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Purchase Order Changes at Your Fingertips...

Did you know you can create an on-line PO Change Request within eProcurement?  Purchasing has been piloting a new online PO Change Request process within PeopleSoft for the past few months with great success.  We believe this new automated process will provide aid to our customers in improving the PO Change process. The online PO Change Request process replaces the need to send an e-mail to the Purchasing SOS Change e-mail box when requesting a change in quantity, change in price, or the cancellation of a line item on a purchase order.

An overview of this on-line automated process and detailed instructions on how to use this process are available in the ePro Quick Reference User Guide from the PeopleSoft landing page. Additional questions regarding this online process should be directed to the Purchasing Help Desk at extension 7-8000.

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Fiscal Year 2007 Requisitions Processing Information

Requisitions for $5,000 or less and for orders not requiring competitive bid will be processed within 10 business days from the requisition approval date.

Requisitions requiring competitive bidding should be submitted as soon as possible to ensure delivery and receipt of services/items by Aug. 31, 2007. 

All requisitions not processed by Aug. 31, 2007, will be designated as Fiscal Year 2008 requisitions and will be issued Fiscal Year 2008 Purchase Orders.

Items and services not received by Aug. 31, 2007, will be expensed in Fiscal Year 2008. If items or services are received by your department direct from the vendor, please make certain the items/services are direct received (DRC) in PeopleSoft ePro to ensure proper receipt accrual.

PeopleSoft eProcurement will be open for the creation and approval of DEP and ACQ requisitions until 5 p.m., Aug. 30, 2007. All Requisitions not budget checked and approved by 5 p.m. will be designated as Fiscal Year 2008 requisitions.

For Current Fiscal Year Emergency Orders on Aug. 31, 2007, please contact the following individual:

Patient Care/Clinical Purchasing
Lynda Flurry/Mark Garcia
x23109/71286

All Other Areas
Kevin Brown
x78006

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Direct Ordering of Forms

UTMB has signed an agreement with Moore Wallace North America to provide direct ordering of UTMB approved medical and laboratory forms.  Moore Wallace has been added to the growing number of suppliers available for on-line ordering via the PeopleSoft eProcurement punchout process. 
In addition to the ability to direct order printed forms, PeopleSoft end-users will also have the ability to review all medical related forms within one catalog.  The Moore Wallace punchout catalog will include, not only a listing of available direct ordering forms, but also a listing of forms still available on-campus.

Questions regarding the PS ePro punchout process should be directed to the Logistics/Purchasing Help Desk at extension 7-8000.

If you have additional questions or comments regarding this agreement, please contact Neal Cooper, ext.
7-7918, in Logistics Acquisition.

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Express Mail Shipping Made Easy

UTMB has signed an agreement with e-ShipGlobal, a web based shipping service available to all UTMB departments to ship outbound letters and parcels through a single portal to order and schedule shipments with any of the state contracted carriers (DHL, FedEx and UPS).

Benefits of using e-ShipGlobal include:

• Best Rates: access to State of Texas contract rates.
• Rate Comparisons: select best price for a service level from multiple carriers.
• Address Book: individual user Address book for Quick Ship.
• Usage Reports: track your shipping activities.
• Elimination of carrier invoices and Non-PO Vouchers: Use of this portal eliminates the requirement for departments to create a Non-PO voucher for each shipment/payment.  All billing and payments will be centrally coordinated with the department being charged on an accounting journal entry (AJE).

For more information or to begin using the system today, simply use your UTMB User-ID and Password to log into the e-Shipping Self Service website located on the Logistics / Procurement MarketPlace:

Please direct questions you have regarding this initiative to the Purchasing Help Desk at extension 7-8000.

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UTMB TONER SAVINGS PROGRAM

Today's Business Solutions and OfficeMax in conjunction with UTMB have designed a toner cartridge program that can provide significant savings to the University. Original Equipment Manufacturer (OEM) cartridges are manufactured to support the machines of the OEM supplier and are the most expensive consumables option for the customer. Through the purchase of quality remanufactured toner cartridges, high yield (HY) cartridges and dual or multi-pack toners, where available, we can achieve our goal of cutting costs while maintaining a high level of service and product.

Remanufactured cartridges are produced with up to 75% new parts using empty OEM cartridge shells. Savings on these cartridges run from 10% for newly released printers up to 50% on more mature printer models.

For those machines that do not have a remanufactured cartridge currently available there may still be some potential for savings through the purchase of high yield or multi-pack toners.

High yield or HY cartridges are new OEM cartridges that contain a different volume or grade of toner and a matching OPC drum which together produce a higher “page yield” per cartridge. The acquisition cost associated with these cartridges is more than the standard yield cartridge but the cost per page printed is typically 15-20% lower.

New OEM dual and multi-pack cartridge packaging is designed to save the end user 10% or more due to volume purchasing. End users with medium to high volume cartridge usage (typically 2-4 cartridges per month) would benefit from ordering dual or multi-packs.

 A separate catalog of remanufactured, HY and dual/multi-pack cartridges is now available on the Today’s Business Solutions (TBS) PeopleSoft punch out site to make ordering easier and more efficient. From the TBS home page simply click the brown tab titled SHOPPING LIST, then click on the RECOMMENDED TONER SAVINGS PROGRAM shopping list. Ordering from this list is exactly the same as ordering from the rest of the catalog, choose the toner compatible with your printer, enter the quantity and add it to your shopping cart. This shopping list will be updated as new models become available.

For questions or more details, please contact TBS/OfficeMax Customer Service at 888-373-2730 or the Logistics Problem Resolution Desk, Louis Griego at 78025 or email: logistics.problemresolution@utmb.edu

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November 13, 2006 - PeopleSoft e-Procurement Update: “Research Marketplace”

We are pleased to report that the “Research Marketplace” is now online and open for ordering.

This past summer UTMB signed an agreement with SciQuest, Inc., a provider of hosted and punchout supplier catalogs focused on research products. Under this relationship we have significantly expanded UTMB’s product search and on-line ordering capabilities.

UTMBG PeopleSoft users can now access online catalogs, create requisitions and place orders through the e-Procurement system for the following suppliers:

Applied Biosystems; BD BioSciences; Bio-Rad Labs; GE Healthcare Bio-Sciences; Invitrogen; New England BioLabs; PerkinElmer Life & Analytical Sciences; Physician Sales & Service; Pierce Biotechnology; Promega; Qiagen; Roche Diagnostics; and VWR

A Quick Reference Guide and training materials on how to use the Research MarketPlace punchout process are currently available from the PS Welcome page under the eProcurement Quick Reference User Guide hyperlink.  Next week, additional on-line training will be available through the PeopleSoft FMS Training link.

Currently in development is access to the Research Marketplace for UTMB’s research faculty and staff. This will provide individuals who do not access PeopleSoft the ability to access these catalogs via a designated website for supplier search, product search, and product technical and pricing comparisons.

Questions or comments you have regarding the Research Marketplace should be directed to the Logistics/Purchasing Help Desk at extension 7-8000 or via e-mail at LogisticsHelpDesk@utmb.edu

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