•  Act as liaison to the UTMB Records Management Program

•  Assist Records Management in developing and maintaining an accurate record    survey

•  Review and suggest changes and/or deletions on the department’s RRS

•  Provide documentation of federal/state rules/regulations governing the retention    period of specific records within the department

•  Maintain Department Records Retention Manual

•  Send eligible records to storage

•  Complete appropriate forms accurately and according to established Records    Management procedures

•  Manage disposition of office records according to the certified RRS

•  Maintain Disposition Logs

•  Identify vital records

•  Notify Records Management of any changes in Department Records Coordinators    and Alternate Coordinators, e.g., name changes, new phone, route, fax, new    location, etc.

•  Notify Records Management of organizational changes: e.g., department name    changes, department head changes, new divisions created, mergers, etc.

•  Authorize the Records Center to dispose of records in storage that have met their    retention period

•  Attend and/or request Records Management training when needed

•  Educate others in the department on Records Management procedures

•  Follow all published Records Management procedures