•  Ensure that Records Retention Schedules (RRS) are applied to records.

•  Prevent the creation of unnecessary records in any media.

•  Promote the application of filing systems and structures for the efficient    organization, maintenance and use of records to facilitate retrieval and use.

•  Ensure that records of continuing value are preserved, but that valueless or
   non-current information is disposed of or transferred to storage in a timely manner    in accordance with departmental Records Retention Schedules.

•  Ensure that the acquisition and use of all direct paper to microfilm systems and    equipment or electronic digital images are technically feasible, cost-effective and    most appropriately satisfy program needs.

•  Ensure that appropriate criteria justifying the acquisition of information storage    equipment is applied.

•  Preserve and protect information that is vital to the essential functions of UTMB    during an emergency; or that information essential to the legal rights and interests    of individual citizens and UTMB.

•  Provide for department-wide management of machine-readable and microfilm    records in accordance with applicable statutes and regulations.

•  Ensure that file custodians are designated within their areas of responsibility.

•  Appoint Department Records Coordinators.