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  Records Management Dispositioning Stored Records  

State Laws and Rules

Responsibilities

Retention Schedule Preparation

Using the Retention Schedule

Records Center Services
Benefits of the Records   Center
How to Store Records
Inspection and Pickup
Accessing Stored Records
Dispositioning Stored   Records
Helpful Form Tips

UTMB Record Policies


FAQ's

Forms

User Guide, downloadable

For records stored at UTMB’s Records Center, staff members review records series disposition dates on a monthly basis to identify records that have reached the end of their retention period. Based on this review, the records center staff does the following:

  • Checks all boxes scheduled for disposition to ensure that they are under no legal or other holds.

  • Checks to make sure that all eligible boxes are in storage and none have been checked out by the department. If a box is checked out it must be returned before disposition can take place. Departments may not destroy records under the custody of the Records Center.

  • Completes all data fields on the Disposition Log.

  • Obtains departmental signature authorization to dispose of stored records.

  • Completes the disposition process. Note: Final disposition of UTMB records may be destruction, archival review, or transfer to archives.

  • Maintains a database of all UTMB records disposition activity.

 

Learn more
Contact us by phone...

Record Retention
409.747.5900
409.747.5906

Records Center
409.747.5904
409.747.5907

Fax
409.747.5910


Operational Hours
M - F 8 am - 5 pm


Location
1902 Harborside Drive

The Records Center is housed on the 4th floor.

Room 4.128



 

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Revised on March 18, 2009

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UTMB | Search | Directories | Toolbox | Employment | Contact | Sitemap 
UT System | Reports to the State | Statewide Search