We have designed this web site to provide general information and to clarify employee roles, responsibilities (both institutional and legal), and proper procedural outlines for the handling and maintenance of institutional records. The information is intended for administrators, supervisors, staff and any other individual whose
responsibilities include the management of information and records at UTMB. Please share this information with any individuals who may be involved with your department’s record-keeping systems.

Records Management is important at every level of local, state, and federal government as well as in private business. The State of Texas has a specific definition of what constitutes a state record and has written Records Management guidelines and policies into state law.

You are responsible for maintaining the integrity and accuracy of UTMB records and information and to comply with state and federal laws, rules, and regulations regarding records management. The Records Management program maintains a commitment to service. Our charge is to help you and your department manage records in a way that best serves your needs, while protecting you and the institution from legal and fiscal liability.

For additional questions, concerns or more information, please contact us at (409) 747-5900. We thank you for taking the time to carefully utilize this manual, and look forward to serving as a resource to support and guide you in your efforts to maintain UTMB’s integrity and professionalism in this area.