Compliance with Texas Administrative Code 6.3 requires UTMB to certify its RRS every three years from the last certification date. Prior to certification UTMB’s RRS must:

1.     List all records series regardless of medium
2.     Identify archival records
3.     Ensure that minimum retention periods prescribed by the Texas State Records         Retention Schedule are met
4.     Ensure that UTMB’s program records are scheduled on the RRS for a length of         time sufficient to meet administrative, legal, fiscal, and archival requirements
5.     Be submitted in a manner and form prescribed by the state records         administrator

When these requirements are met, Records Management will submit the RRS to the following agencies for review and approval:

• UT System

• Texas State Library and Archives Commission

Upon approval, the Texas State Library will forward the Certification and Approval form to UTMB. Records specialists will distribute them to Department Records Coordinators and schedule training sessions as needed.