Administrative rules (13 TAC sections 6.91-6.99) establish the minimum requirements for the management of all electronic state records.

The head of each state agency, or the designated records management officer, is responsible for the program elements, which include:

•  administering an agency-wide program for the management of records created,    received, maintained, used, or stored on electronic media

•  integrating the management of electronic records with other records and    information resources management programs of the agency

•  incorporating electronic records management objectives, responsibilities, and    authorities in agency directives

•  establishing procedures for addressing electronic records management    requirements, including record keeping requirements and disposition

•  ensuring that training is provided for users of electronic records systems in the    operation, care, and handling of the equipment, software, and media used in the    system

•  ensuring the development and maintenance of up-to-date documentation about all    electronic records systems that are adequate to specify all technical characteristics    necessary for reading or processing the records and the timely, authorized    disposition of records

•  specifying the location and media on which electronic records are maintained to    meet retention requirements; and maintaining inventories of electronic records    systems to facilitate disposition

•  appraising the agency’s electronic records to develop the agency records retention    schedule

•  securing approval of the records retention schedule and ensuring its    implementation for use in the management and disposition of all agency records in    all media