Student Credentialing for Ambulatory Rotations
Some of your outpatient rotations will be in clinics or
hospitals that require you to be credentialed before
they will allow you access to their hospital or
clinic...even if you are accompanying a teaching
physician into the facility. They will allow your
preceptor in as usual, but they will stop you at the
front door if you are not properly credentialed.
Not all locations will ask for credentialing paperwork,
but we need you to help us prepare in case your
locations do ask for this information. We ask that
you send some of the information to us prior to the
start of your third year in medical school so that we
have it ready to send at a moment's notice.
1. Annual Student Required Training
To complete the training,
please visit the
UTMB Online Training System (log in with UTMB
username and password). Once on this site,
please complete the training module entitled "Annual
Student Required Training".
The "Annual Student Required Training" is
a course that combines the following
subjects into one course required annually for all
students: General Compliance, HIPAA, Information
Protection, Sexual Harassment, Fire Safety,
Isolation Precautions and Standard Precautions.
Many of our volunteer ambulatory sites will not let
you enter their locations without proof of this
2. Immunization Records
copy of immunization records to
Fran Dawe by June 20, 2014.
Available through MyStar (please make
sure they are current).
- Click on the
'Student Center' tab on the left.
- Scroll down
to the 'Personal Information' section and click
on the 'Immunization Information" link.
- A link to
your immunization records can be found on this
- If you can't
access your immunization records, please visit
UTMB's Student Wellness office for a hard copy
of your records.
Please know how to access the following so that
we may request them at a moment's notice.
Remember that you may be working in another city
when we ask for them, so prepare accordingly.
Some students will gather this information and then
email it to themselves so they have it on file in a
digital format. They are then able to email it
to anyone requesting this information.
- BCLS/ACLS -
the clinic where you work may need to have a
copy of these cards. Please have them
available when you go on your community-based
- Can't find
your BCLS/ACLS cards? Contact UTMB's
Education Lab for another copy
- For a free
copy of your cards by email, please
email UTMB's Education Lab
BCLS/ACLS cards for your wallet will cost you $5
- Mask Fit Test
- (4th year students only) Some hospitals will
require you to have a mask fit test before
entering their facility. Please visit the
Student Wellness office to complete this test.
If it is requested by your clinic, you may
contact this office for the following:
- Letter of
good standing with UTMB
- Proof of
medical student liability insurance
- Proof of
criminal background check
If you need further information, please