Student Credentialing for Ambulatory Rotations
Some of your outpatient rotations will be in clinics or
hospitals that require you to be credentialed before
they will allow you access to their hospital or
clinic...even if you are accompanying a teaching
physician into the facility. They will allow your
preceptor in as usual, but they will stop you at the
front door if you are not properly credentialed.
Not all locations will ask for credentialing paperwork,
but we need you to help us prepare in case your
locations do ask for this information. We ask that
you send some of the information to us prior to the
start of your third year in medical school so that we
have it ready to send at a moment's notice.
1. Annual Student Required Training
To complete the training,
please visit the
UTMB Online Training System (log in with UTMB
username and password). Once on this site,
please complete the training module entitled "Annual
Student Required Training".
further assistance is needed, please call the following
numbers: IS Help Desk at 409-772-5200 or the HR
Training and Organizational Development Office at
The "Annual Student Required Training" is
a course that combines the following
subjects into one course required annually for all
students: General Compliance, HIPAA, Information
Protection, Sexual Harassment, Fire Safety,
Isolation Precautions and Standard Precautions.
Many of our volunteer ambulatory sites will not let
you enter their locations without proof of this
2. Immunization Records
copy of immunization records to
Fran Dawe by June 20, 2014.
Available through MyStar (please make
sure they are current).
- Click on the
'Student Center' tab on the left.
- Scroll down
to the 'Personal Information' section and click
on the 'Immunization Information" link.
- A link to
your immunization records can be found on this
- If you can't
access your immunization records, please visit
UTMB's Student Wellness office for a hard copy
of your records.
3. Know how to access the following so that
we may request them at a moment's notice
Remember that you may be working in another city
when we ask for them, so prepare accordingly.
Some students will gather this information and then
email it to themselves so they have it on file in a
digital format. They are then able to email it
to anyone requesting this information.
- BCLS/ACLS -
the clinic where you work may need to have a
copy of these cards. Please have them
available when you go on your community-based
- Can't find
your BCLS/ACLS cards? Contact UTMB's
Education Lab for another copy
- For a free
copy of your cards by email, please
email UTMB's Education Lab
BCLS/ACLS cards for your wallet will cost you $5
- Mask Fit Test
- (4th year students only) Some hospitals will
require you to have a mask fit test before
entering their facility. Please visit the
Student Wellness office to complete this test.
4. Proof of OSHA Training for Away Rotations
(Requested through VSAS)
for away rotations through VSAS, you may be asked to
submit proof of OSHA Training that you’ve completed
while at UTMB. UTMB’s Office of Compliance does not
have any training that is specifically entitled, ‘OSHA
Training’. We suggest that you log into
UTMB’s Annual Online Training website and
make a copy of your transcript and appropriate
certificates which list all of the
training modules you have completed while at UTMB. Many
of the training modules that you have completed contain
items that would be considered OSHA-related.
students are required to complete the following courses
you have trouble accessing the information you
need from UTMB's Online Training website, please
see this document with hints on how to navigate
their site and obtain the information you need:
ELM FAQ document. If further
assistance is needed, please call the following
numbers: IS Help Desk at 409-772-5200 or
the HR Training and Organizational Development
Office at 409-747-6700.
5. If it is requested by your clinic, you may
contact this office for the following:
- Letter of
good standing with UTMB
- Proof of
medical student liability insurance
- Proof of
criminal background check
If you need further information, please