Student Credentialing for Ambulatory Rotations

Some of your outpatient rotations will be in clinics or hospitals that require you to be credentialed before they will allow you access to their hospital or clinic...even if you are accompanying a teaching physician into the facility.  They will allow your preceptor in as usual, but they will stop you at the front door if you are not properly credentialed.  Not all locations will ask for credentialing paperwork, but we need you to help us prepare in case your locations do ask for this information.  We ask that you send some of the information to us prior to the start of your third year in medical school so that we have it ready to send at a moment's notice.

1. Annual Student Required Training

To complete the training, please visit the UTMB Online Training System (log in with UTMB username and password).  Once on this site, please complete the training module entitled "Annual Student Required Training".

The "Annual Student Required Training" is a course that combines the following subjects into one course required annually for all students:  General Compliance, HIPAA, Information Protection, Sexual Harassment, Fire Safety, Isolation Precautions and Standard Precautions.  Many of our volunteer ambulatory sites will not let you enter their locations without proof of this training.

2. Immunization Records

Send copy of immunization records to Fran Dawe by June 20, 2014.


Available through MyStar (please make sure they are current).

  1. Log into MyStar

  2. Click on the 'Student Center' tab on the left.
  3. Scroll down to the 'Personal Information' section and click on the 'Immunization Information" link.
  4. A link to your immunization records can be found on this page.
  5. If you can't access your immunization records, please visit UTMB's Student Wellness office for a hard copy of your records.

Please know how to access the following so that we may request them at a moment's notice.  Remember that you may be working in another city when we ask for them, so prepare accordingly.  Some students will gather this information and then email it to themselves so they have it on file in a digital format.  They are then able to email it to anyone requesting this information.

  • Driver's license
  • Health insurance card
  • BCLS/ACLS - the clinic where you work may need to have a copy of these cards.  Please have them available when you go on your community-based rotations.
    • Can't find your BCLS/ACLS cards?  Contact UTMB's Education Lab for another copy
      • 409-772-2823
    • For a free copy of your cards by email, please email UTMB's Education Lab
    • Replacement  BCLS/ACLS cards for your wallet will cost you $5 each
  • Mask Fit Test - (4th year students only) Some hospitals will require you to have a mask fit test before entering their facility.  Please visit the Student Wellness office to complete this test.

If it is requested by your clinic, you may contact this office for the following:

  • Letter of good standing with UTMB
  • Proof of medical student liability insurance
  • Proof of criminal background check

If you need further information, please contact Brian Sullivan.


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