PART 1: SUGGESTIONS FOR DOING ENT ADULT CLINIC NOTES USING THE
NEW OMNES COMPUTERS AND MICROSOFT WORD

The computers use "Windows 2000" and "Office 2000"

Updates: 3/27/2002; 3/29/2002; 3/31/2002; 4/10/2002; 4/16/02;

• TABLE OF CONTENTS
  • Starting the Clinic Computers at the beginning of the day - and shutting down at the end of the day
  • Starting a new clinic note (the nurse's part)
    • STEP 1. START the "WORD" program and get it ready to enter a NEW CLINIC NOTE
    • STEP 2. Fill in the top part of the form -
    • STEP 3.SAVE the file under the patient's name-- be SURE that you are in TODAY'S folder (Ex: 2002-05-01)
    • STEP 4. Leave it on the screen. It is now ready for the doctor to complete.
  • Group "ent-clinoto-c"
  • See also:
    • PART 2: MD-PART
    • Some Hints about learning how to use Microsoft Word and Temlates to do Clinic Notes

STARTING THE CLINIC COMUTERS

STEP 1. Turn on each computer at the beginning of the business day; wait until it asks you to "log in".
(ALL computers should be "Shutdown" at the END of the business day to insure that no one is connected to Drive S: or ClinWeb or other network resource.)

STEP 2. Log in to the individual COMPUTER as "doctor" -- use the password for "doctor".

STEP 3. "Connect" to Drive S:\ClinOTO - you may have several choices or methods:

• After you log in as "doctor", the computer may tell you that the computer could not "connect" to DRIVE S:.
  Several options are available; the best has not yet been determined. Members of the group "ent-clinoto-c" (see below) may connect.
• One way:
  • You may elect to go ahead and connect to Drive S: (you will need to be shown how to do this).
• Another way -
  • (A) & (B) -- Click "My Computer" (or "doctor on Gxxxxx")
  • (C) Is Drive S "connected"? IF Drive S: is not on the list, -OR- IF there is a
    small red "X" on its icon, then it is NOT CONNECTED yet - see STEP 4.

STEP 4. If Drive S: is NOT available,
Log in to Drive S:\ClinOTO:

• Double-click the "ClinOTO" icon on the DeskTop.
• You will be asked for your "UTMB UserName" - the same as your e-mail
• Wait until asked for your password -- then enter it.
• Drive S:\ClinOTO should be open. If not, then open it.
• 

STEP 5. Make a new FOLDER (directory) for TODAY (if this is not already done) ....

• Be sure you are in the folder named S:\ClinOTO
• RIGHT-click in an open area
• click "NEW", then click "FOLDER"
• The NAME of the folder should represent today's date using the following format:
  YYYY-MM-DD (example: 2002-04-11 for April 11, 2002
• Double-click the new directory's name to "get into" that directory.

STARTING A NEW CLINIC NOTE

STEP 1. START the "WORD" program and get it ready to enter a NEW CLINIC NOTE --

• How? See the following instructions:
• Be SURE that you are in TODAY'S FOLDER (DIRECTORY)
  Example: 2002-03-22
• Start WORD by clicking (-or- double-clicking?) WORD icon
• Be sure that WORD is in "PRINT LAYOUT VIEW"
• 

• Click on the MENU-BAR: File > New
• In the middle of your screen, you must select what KIND of document you want to produce.

GO TO TOP OF PAGE

STEP 2. Fill in the top part of the form - use the TAB key to move from
one cell of the "TABLE" to the next cell.

STEP 3. SAVE the file under the patient's name-- be SURE that you are in TODAY'S folder (Ex: 2002-05-01).

• How?
  • Example -- MENU-BAR: File > Save-As > (you may have to navigate to the correct directory) > LopezDavid-2000-01-01
  • It would be a good idea to include "today's date" as part of the filename.

STEP 4. Leave the new note on the screen. It is now ready for the doctor to complete.

Members of group ent-clinoto-c (3/28/2002)

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