Frequently Asked Questions
Thank you for your interest in OUA! Below, we
have listed the questions that University Advancement receives most
frequently, organized by service area. If you have an inquiry or question
that is not listed, please send an email to
Public Affairs.
Public
Affairs | Internet Communications |
Media Relations | Publications
Advancement Services
What is UTMB’s tax number?
UTMB’s employer identification number is 746000949.
What is UTMB’s tax status for charitable contributions?
UTMB is a tax-exempt charitable, educational and scientific organization
under Section 170(c)(1) of the Internal Revenue Code. As part of the State
of Texas, UTMB is a naturally exempt entity that is not required to seek
specific exemption under Section 501(c)(3) of the Internal Revenue Code.
Gifts to UTMB are deductible to the full extent of the law.
My gift receipt uses the term quid pro quo. What does that mean?
Some gifts to UTMB may, in part, pay for goods or services you have received
from the university. The value of any such goods and services – the quid pro
quo – are deducted from your gift for IRS purposes. For example, at a
fundraising auction sponsored by UTMB you may have successfully bid $1000
for an item with a fair market value of $800. The quid pro quo is $800, and
your deductible net gift is $200. UTMB is required by the IRS to declare on
your receipt if any substantial quid pro quo was given to you as the result
of your gift. The IRS rules are complex; you may wish to discuss this issue
with your tax consultant or read the following IRS document (:
IRS Publication 1771
Can I make an online credit card gift to UTMB?
Yes, by visiting UTMB's
Online Giving web site. While electronic bank drafts are not yet
available on our website, you may make the arrangements for such a gift by
contacting Christina Cimrhanzel at 409-772-3952 or
clcimrha@utmb.edu.
I made what I considered my personal gift to UTMB, but paid with a
company (or foundation) check. The receipt was made out to the company (or
foundation). Did I get credit for this gift?
UTMB is required by law to receipt the legal entity making the gift, in this
case your company (or foundation). We typically give you personal credit in
our records for having made the gift possible, and to recognize you as a
donor, but cannot by law provide an IRS receipt to you personally.
Does UTMB accept gifts of real or personal property?
Yes, quite routinely. For gifts valued by the donor at $5000 or more, the
donor must typically seek an independent professional appraisal for tax
purposes. The property being donated must be approved by UTMB in advance,
and the university must be able to use the property or sell it. For
questions, please contact George Jones at 409-772-5713 or
gcjones@utmb.edu.
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Development
Gift Planning Services
Where can I get information about leaving a bequest in my will to UTMB?
Contact Gift Planning Services in the UTMB Office of University
Advancement.
Who do I talk to about making a gift of real estate to UTMB?
Contact Gift Planning Services in the UTMB Office of University
Advancement.
How can I make a gift and increase my income at the same time?
Contact Gift Planning Services in the UTMB Office of University
Advancement.
Who do I talk to about unlocking capital gains tax-free?
Contact Gift Planning Services in the UTMB Office of University
Advancement.
What is the UTMB Heritage Council?
The UTMB Heritage Council is an honorary society of those who have
thoughtfully remembered UTMB in their estate or retirement plans.
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Memorials and Tributes
Is my gift tax deductible?
Yes. Your gift is tax deductible as permitted by law.
How does the family or my friend know this gift has been made?
Once your gift has been received, a personal letter is sent to the family or
honoree to inform them of your expression of generosity and thoughtfulness.
The amount of your gift is not disclosed.
How do I know the family or my friend has been notified of my gift?
A personal acknowledgment will follow your gift.
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President's Cabinet
How do I join the President's Cabinet?
You can join the President's Cabinet online through
http://www.utmb.edu/invest/online.htm or by requesting membership
application forms from:
Marie Marczak
(409) 772-5719
(409) 772-2278 FAX
mmarczak@utmb.edu
What are my payment options?
Memberships can be charged. Payments can be spread out over the course
of your membership year (i.e. monthly, quarterly). UTMB faculty and staff
have the option of payroll deduction.
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Public Affairs
Internet Communications
How do I add something to the campus monitors?
See
http://www.utmb.edu/oua/monitors.htm
What are the rules governing the daily announcements?
See http://www.utmb.edu/announce/Guidelines.htm
How do I get an account to publish a web site?
You request one online at http://intranet.utmb.edu/registration/
But first, you’ll want to read the
identity standards and guidelines governing web publishing at UTMB:
http://www.utmb.edu/identity_system/web/
I have a web site on my own server and would like to get it hosted on an
institutional server. What do I do?
Contact IS Web Services at web.cms@utmb.edu to be skillfully and safely
guided through the process.
Where can I get web-optimized logos and page templates for my UTMB web
page?
They’re available online in the UTMB Identity System web site:
http://www.utmb.edu/identity_system/resources/
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Media Relations
What happens when the media contact me directly?
For those that have worked with the media and with Public Affairs on a
routine basis, you should of course feel free to respond to requests for
telephone interviews. After your interview, please contact Public Affairs
772-2618 so that they can be sure to monitor any media coverage that may
result.
What happens if the media asks me controversial questions?
In the case of a controversial situation or if issues of patient
confidentiality are involved, you should contact Public Affairs first. We
will coordinate the university’s response to the request for information. It
is vital that the institution put out consistent messages to the media and
that we do our best to head off any situations that could reflect negatively
on UTMB.
The media has never interviewed me, how do I act?
If you haven’t worked with the media and/or feel uncomfortable responding on
your own, contact us. We can provide “coaching” in advance of the interview,
help you identify questions that are likely to be asked and help draft
responses. We can also set up a telephone interview as a conference call if
you would like us to be present.
What if I don’t want to be interviewed?
In the event you would rather not be interviewed, please let Public Affairs
know about the inquiry so that we can assist the media in finding another
interview subject.
What happens if my patient approaches the media and wants me to
participate in the interview?
Sometimes patients approach newspapers or television stations on their own
because they want “to tell their story to the press.” They may ask you as a
clinician to join them in talking about their care at UTMB. You should
contact Public Affairs even if patients or their family members have
approached the media themselves or agreed to participate in a media
interview.
The media wants to come to campus for an interview. What happens now?
In almost all cases, a Public Affairs representative should accompany
reporters and/or photographers when they visit the campus to ensure that
procedures regarding security and confidentiality are being followed. Public
Affairs will handle parking arrangements for the media, advise on
appropriate locations for filming, provide patient consent forms, etc. Call
Public Affairs if you are asked to grant an on-campus interview.
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Publications
How do I get a UTMB logo customized with my department or program name?
Contact the Publications Division of Public Affairs at (409) 772-2618, or
contact Graphics Services in Academic Resources/Biocommunications at (409)
772-5900..
Where can I get an electronic version of the UTMB logo?
Electronic logo files can be downloaded here:
http://www.utmb.edu/identity_system/resources
All this talk about logos, color palettes and approved fonts frightens
and confuses me. Where can I find out more information about the UTMB
Identity System?
You can visit the Identity System web site at
www.utmb.edu/identity_system,
you can email questions to
identity.system@utmb.edu, or you can call Public Affairs at (409)
772-2618.
How do I get promotional materials reviewed to make sure they're
consistent with UTMB identity standards?
Contact Michele Smith in the Publications Division of Public Affairs, (409)
772-2618.
I want to purchase some promotional items from an off-campus vendor.
How do I do that?
First, contact the Publications Division of Public Affairs to ensure the
design and wording are consistent with UTMB identity standards. (If you're
ordering specialty items such as imprinted pencils, pens, coffee mugs, key
chains, etc., be sure to let Public Affairs know the size of the image area
you have to work with.) Then, contact Logistics/Acquisition and ask to speak
to your department's purchasing representative. That person can assist you
with getting any required competitive bids to ensure you're getting the most
cost-effective end product.
Do you have any materials I can use for staff or student recruitment?
Yes. Public Affairs makes available a number of items for recruitment
packets, including pocket folders, general-information brochures, back
issues of UTMB Quarterly and campus maps. For more information, visit
http://www.utmb.edu/oua/publications.htm.
Where should I send story ideas for Impact?
Heidi Lutz, Impact editor, can help you. Contact her at (409)
772-2618. You can also send email to
impact.oua@utmb.edu.
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