Revenue Cycle Operations

Previously located in the lobby of John Sealy Hospital, the Hospital Cashier's Office was combined with the Bursar's and Deposit Offices in October 2008 and moved to the Rebecca Sealy Hospital Rm. 2.758. This is a centralized cash receipting area for the university and health system and serves a variety of constituencies including patients, students, retirees, clinics, and departments.

Cashier Office

• Process walk up patient payments.
• Process patient belongings for emergency and inpatients.
• Process patient travel and study participant vouchers.
• Disperse asset management scanners for inventory.

Bursar's Office

• Process walk-up student tuition, ID, key and pager payments.
• Disperse checks for accounts payable for emergency or off-cycle checks for employees as well as scholarship, grant and other third party checks for students.
• Replenish departmental petty cash.
• Process retiree's payment of insurance premiums.
• Provide Sam's card and purchase tax exempt forms for departments.
• Provide supplies for credit card machines and order deposit slips.
• Receive deposits for university departments.

Deposit Office

• Process cash from campus based clinics for deposit into the bank. Release receipt batches for posting to patient accounts and book revenue into PeopleSoft Cash Receipting.
• Verify deposits for community based clinics, and book to general ledger.
• Receipt batches are released for posting to patient accounts and compiled for upload into PeopleSoft Cash Receipting.

Contact List

Name	Title	Phone
Maria Renovato	Finance Supervisor	(409) 772-5379
Rose Herrara	Cash Receipting Specialist - Clinic Deposits	(409) 772-0627
Cynthia Collins	Cash Receipting Specialist	(409) 772-6992
Stella Oliver	Cash Receipting Specialist	(409) 772-2503

For Students:

Tuition refunds, 3rd party payments for tuition, E-Connect system questions, tuition installment payments, direct deposit for students

Provost's Office

Rica Watts

(409) 747-1387

 

Connie Stanley

(409) 747-1338

Registration, Transcripts, Hold on tuition accounts, student loans

Enrollment Services

Main Number

(409) 722-1215 or 2-4955

http://www.utmb.edu/enrollmentservices/index.html

HR Employee Records

Emma Malmstrom

(409) 747-7993

Print stub

Patient payment plans, account questions, itemized statements, pay your bill on-line

Hospital Billing

(409) 747-1099

https://www.utmb.edu/rco/hpfs/faq.asp

Payroll

(409) 747-8078

Direct deposit for employees

Payroll

Ruth Jones

(409) 747-7924

Retiree payroll issues

 

Kathy House

(409) 747-8061

Deceased employee checks

Payroll

Tuttie (Ann) Grasso

(409) 747-8066

New Credit Card Machines

Treasury

Katina Gulotta

(409) 772-5920

Accounts Payable

Main Number

(409) 747-7259

http://intranet.utmb.edu/finance/actpay/

Departments

• Petty Cash Advance
• Petty Cash Reimbursement
• Research Participant Voucher
• Deposit Memo - Single Entry
• Deposit Memo - Multiple Entries
• Request for Petty Cash/Change Fund
• Credit Card Refund Form – Single
• Manual CC Payment or Refund Form
• Charge and Refund Documentation Data Flow

Clinics

• Application for a Credit Card Machine
• Know Your Money - Counterfeit Money Flyer
• Updating Clinic Deposit Documentation via iSpace
• Cash Bag Deposit Worksheet – Campus
• End-of-Day Balancing Process-SOP – Campus
• Cash Bag Deposit Worksheet – Off-site Clinics
• End-of-Day Balancing Process SOP – Off-site Clinics