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Federal Requirement 4.8.1

4.8 An institution that offers distance or correspondence education documents each of the following: (Federal Requirement 4.8)

4.8.1 demonstrates that the student who registers in a distance or correspondence education course or program is the same student who participates in and completes the course or program and receives the credit by verifying the identity of a student who participates in class or coursework by using, at the option of the institution, methods such as (a) a secure login and pass code, (b) proctored examinations, or (c) new or other technologies and practices that are effective in verifying student identification.


√ CompliantNon-Compliant

Narrative

The University of Texas Medical Branch at Galveston (UTMB) uses various methods to verify the identity of students who register in a distance education course or program, including:

  • Using a secure login and pass code to participate in class or coursework, and
  • Showing their official UTMB badge or identification to gain entry into a proctored examination site.

Secure Login and Pass Code
Information Services policies apply to all faculty, staff, and students who are assigned any form of user authentication account. Passwords must be changed every 180 days for normative use and every 30 days for administrative and special access privileges, and must be constructed according to a set of rules spelled out in Information Security standards (1).

Proctored Examinations
Online testing is available in proctored testing centers around the state and via the University network and Internet. Testing software varies by school and applications. Distance education is offered through the School of Nursing (SON) and the School of Health Professions (SHP). In both schools, students are required to show their official UTMB badge or identification to gain entry into either a Galveston-based or distant proctored exam (2) (3).

Sources
1 UTMB Information Resources Practice Standard 1.2.1—Password Management, revised 9/27/12.
http://www.utmb.edu/infosec/PoliciesStandards/Index.asp
2 School of Health Professions Policy re: Proctored On-Line Examinations
http://shp.utmb.edu/cls/docs/distance_exams.pdf
3 School of Nursing Policy Regarding Verifying Identity at Examination Sites SON Student Handbook 2012, p. 61
http://son.utmb.edu/currentstudents/Student_Handbook_Nov162012.pdf

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