SSP By-Laws

 I.          NAME

The name of this organization will be SUPPORT STAFF PROFESSIONALS (SSP). 

II.          OBJECT

The UTMB Support Staff Professionals Organization’s mission is to promote professional and personal growth.

 III.         MEMBERSHIP

            Membership in this organization is open to anyone currently employed by The University of Texas Medical Branch at Galveston in any support staff position.   

            All prospective members must make application and submit the membership fee to the treasurer. 

            Members terminating their employment from The University of Texas Medical Branch at Galveston automatically resign membership in the organization.   

           The previous year’s members will have 60 days from the start of the fiscal year to renew their membership, and will receive notice of the meetings through October 31 of the current year.  Renewal dues must be paid prior to attending the November luncheon. If the renewal dues are not paid prior November 1, the member’s name will be removed from the lunch registration form. 

IV.        OFFICERS

            The officers of this organization shall be President, Vice President, Secretary, and Treasurer.   

            To be eligible to serve, an officer must have been a member of the organization for one year (12 months) prior to election. 

            Election of officers will be held during the August meeting.  A majority vote of members will constitute the election. 

            President: It is the duty of the President to preside at all meetings of the organization and of the Executive Board, and to serve as advisor to the Executive Board during the following year.  It is the President’s responsibility to submit the room reservation request in a time frame recommended by UTMB.  

            Vice President: It is the duty of the Vice President to perform any and all appropriate duties in the absence of the President. The Vice President will oversee Operations (Publicity, Program, Education, and Professionalism) committees. 

           Secretary: It is the duty of the Secretary to keep an accurate and current membership database, e-mail group, and accurate account of the meetings and events.  The Secretary will provide ample notice of the meeting place and time to each member.  The Secretary will oversee Fellowship (Social/Hospitality/Volunteer and Membership) committees.  The Secretary will make revisions to the Procedural Guides and Bylaws and make sure that the updates are sent to the webmaster. 

            Treasurer: It shall be the duty of the Treasurer to account for all financial activities generated by the organization’s activities.  The Treasurer will provide monthly and annual reports to the membership. The Treasurer will oversee the Service (Arts & Crafts and Ways & Means) and Fellowship (Social/Hospitality/Volunteer and Membership) committees.

 

          The Executive Board shall be comprised of the President, Vice President, Secretary, and the Treasurer.  The Past President and the Director of Human Resources or a designated representative shall be ex-officio members of the Executive Board. 

            In the event the office of the President becomes vacant during the year, the Vice President is automatically appointed to fill this vacancy for the remainder of the year.  In the event the office of the Vice President, Secretary or Treasurer becomes vacant, the Executive Board, with the approval of the membership, shall appoint a member to fill that office for the remainder of the year. 

V.        MEETINGS

            Meetings of the Support Staff Professionals will be held once a month.  Reservations for luncheon meetings shall be made in accordance with the monthly notice.  Members will pay for lunch in accordance with instructions on the monthly notice. 

            Potential members may not attend more than two luncheons as a guest before they apply for membership. 

VI.        DUES

            The dues for the Support Staff Professionals will be assessed on an annual basis (September 1 through August 31). 

            Monies are to be drawn from these funds to pay for operational expenses.
 

VII.       COMMITTEES

            Committee chairs will be appointed by the Executive Board.            

            Arts & Crafts: To plan and implement arts and crafts activities. The Treasurer will serve as an ex-officio member of this committee. 

            Membership: To review applications and apprise new members of the purpose and functions of Support Staff Professionals; record reservations for each meeting, and verify reservations at the time of the meeting.  The Secretary and Treasurer will serve as ex-officio members of this committee. 

            Nominating:  Shall consist of the Director of Personnel or a designated representative, and minimum of three members appointed by the Executive Board.  The members of the Nominating Committee will contact prospective officers and present a slate of officers prior to the August meeting.  Nominations for each office can be made from the floor provided the member being nominated has previously agreed to accept the office if elected and has been a member of the organization for one year (12 months). 

          Professionalism/Education: To increase awareness and raise accountability regarding professionalism at UTMB, and plan activities that focus on education related to professionalism. The Vice President will serve as an ex-officio member of this committee. 

            Program:       To plan programs for the monthly meetings with focus on personal and professional growth. The Vice President will serve as an ex-officio member of this committee. 

            Publicity/Historical:  To coordinate publicity activities, maintain the SSP website, and collect and preserve historical material relating to the Support Staff Professionals.  The Vice President will serve as an ex-officio member of this committee. 

            Social/Hospitality/Volunteer: To plan socials throughout the year and assist with various aspects of these socials. To recruit members to volunteer for services as needed for various events on the UTMB Campus representing the UTMB Support Staff Professionals. To welcome new members and work closely with all members recognizing life events. The Secretary and Treasurer will serve as ex-officio members of this committee. 

            Ways & Means: To raise monies to support membership approved projects. The Treasurer will serve as an ex-officio member of this committee. 

VIII.      AMENDMENTS

            The Executive Board will present proposed amendments to the members for vote.

 Revised 10/16/2007