eProcurement Quick Reference User Guide
The ePro Quick Reference User Guide, including Helpful Hints and
Step-by-Step Instructions, is provided to assist end-users in navigating
through the Procure-to-Pay process and how to use PeopleSoft
PeopleSoft is an integrated software application
that performs Financial Management functions, such as Purchasing,
Accounts Payable, Travel & Expense, Asset Management, and Grants
Management. Information that is entered in one application carries over
into other PeopleSoft modules.
The eProcurement module is a web-based purchasing system designed to
provide UTMB end-users with online creation
and submission of requisitions. Additionally, based on the funding
department number, project number, and commodity being requested, ePro
electronically routes the requisition to the appropriate individuals for
review and approval.
Since PeopleSoft is an integrated system, it
is important that the end-user enter the correct information on the
requisition the first time so accurate information carries forward on
the purchase order and on to other PS modules including Accounts
Payable, Asset Management, Grants, and General Ledger.
The Procure-to-Pay process begins when a Requester
creates a requisition. When the Requisition has been approved and
successfully budget checked, a Buyer creates or the system
auto-generates a purchase order and it is dispatched to the vendor.
After the merchandise/service has been received and inspected, the
vendor's invoice can be vouchered and paid.
For further assistance or questions regarding eProcurement, Purchasing,
DEP Procedures, Requisitions, and Purchase Orders, please contact the
Purchasing Help Desk at extension 7-8000 or via e-mail at
Additionally, for assistance regarding receipts, returns, or problems
related to the receipt of merchandise, contact the PO Problem Resolution
Desk at extension 2-5341 or via e-mail at