Centeral Purchacing policies & procedures

one department, many services...

Policies & Procedures

Section 1: General	Issue/Revision Date
1.10 Ethics Policy	08/27/07
1.20 Commitment Authority	03/25/05
1.30 Delegated Authority	04/01/09
1.40 Release of Information Under The Texas Public Information Act	08/27/07
1.50 Protest Procedures	01/04/10

Section 2: Procurement	Issue/Revision Date
2.10 Best Value Procurement	01/04/10
2.12 - Managing Requisitions	05/17/10
2.14 Solicitation and Award of Competitive Procurements	07/23/09
2.15 Opening Formal Written Bids/Proposals	01/04/10
2.20 Tabulation of Bids/Proposals	08/27/07
2.25 Award Of Quotations And ITBs	08/27/07
2.30 Orders over $100,000	08/27/07
2.32 Bilateral Agreements	01/04/10
2.33 Procurement Review Process	08/27/07
2.34 Federal Fund Procurements	08/27/07
2.35 Request for Proposal	08/27/07
2.40 Information Technology	05/17/10
2.45 Consulting Services	01/04/10
2.50 Professional Services	08/27/07
2.55 Construction Services	04/22/08
2.56 Procurement of Lasers and Maintenance	01/04/10
2.57 Security Clearance Requirements	06/28/08
2.60 Establishment of Committed Contracts	08/27/07
2.65 Procurements from Committed Contracts	09/17/00
2.70 Procurements from Non-Committed Contracts	01/04/10
2.73 Purchases from UTMB Tech Companies	03/15/06
2.75 Procurements from Foreign Suppliers	01/03/03
2.80 Trial, Sample & Evaluation Products	09/17/00
2.85 Emergency/Manual Purchase Order Procedure	04/30/04
2.90 Improper Purchase Process	01/04/10

Section 3: Contract Administration Under Construction due to Omnicom Implementation	Issue/Revision Date
3.10 Records Documentation and Retention Schedule	01/04/10
3.30 Contract Security Documents	01/04/10
3.40 New Contract Set-Up Process	08/27/07
3.42 Contract Management Process	08/27/07
3.44 Contract Audit Process	08/27/07
3.46 Contract Renewal, Amendment & Closeout Process	08/27/07
3.48 UTMB Project Manager/End-User Contract Management Responsibilities	08/27/07
3.56 Contract and Procurement Reporting	08/27/07

Section 4: Supplier Management	Issue/Revision Date
4.50 Vendor Performance	04/22/08

Section 5: Hub Program	Issue/Revision Date
5.10 Historically Underutilized Businesses	04/22/08
5.20 HUB Subcontracting	04/22/08

Section 6: Departmental Generated (DEP) Orders	Issue/Revision Date
6.10 Department Generated (DEP) Orders	03/30/10

Section 7: Small Business Program	Issue/Revision Date
7.10 SBA	12/29/09

Section 8: Guidelines Section 8: Guidelines	Issue/Revision Date
Guidelines for Invoices, Services and Equipment Purchase Orders	01/04/10
Ike Related Requisition Processing Guidelines