UTMB Faculty Senate
March 13, 2006
Caduceus Room 4:30 p.m. – 6:00 p.m.
Members Present: T. Albrecht, J. Alperin, W. Au, S. Ayachi, C. Baker, B.
Budelmann, B. Camune, A. Cass, C. Christiansen, E. Cuellar, D. Freeman, J.
Gallagher, P. Gallagher, R. Johnson, R. Leonard, H. Li, K. Mossberg, M.
Olson, C. Phillips, R. Rahr, K. Rasmussen, S. Weaver, and M. Winter. Guests:
W. New and Ann Elbert.
I. Approval of Agenda of 3/13/06
II. Approval of Minutes of 2/13/06 – A motion was made to hold and
approve the minutes in April, the motion was seconded, and the motion passed
III. President’s Comments – Dr. Stobo was not present to provide his
IV. Deans’ Corner and SACS update
• Dr. Christiansen reported that the newly organized Council of Deans is
busy with restructuring and will have a retreat for that purpose on March
23. • Dr. Christiansen reported that SACS compliance issues are being
addressed, and narratives are being drafted by committees. An approval
process has been developed for new educational programs at the university;
all new programs will be expected to go through the 7 steps to gain approval
• Dr. Christiansen stated that the faculty roster will need to be completed
by all grade-giving faculty, as required by SACS. He reported that Dr.
Watson noted there was a review of all faculty credentials 3 years ago, so
the plan is to retrieve that information and reduce the need for new
credentialing of foreign-trained faculty.
• As SAHS Dean, Dr. Christiansen informed the Senate that the UT Board of
Regents has approved the planning for a Doctor of Physical Therapy (DPT)
program in the SAHS Dept. of Physical Therapy. He stated that a majority of
the professional programs in physical therapy in the U.S. offer a DPT.
V. Chair’s Comments – Dr. Winter
• Dr. Winter reported that the institutional online training committee
has approved 2 more online courses. One course will address time and effort
reporting and will need to be completed by all faculty with sponsored
research (not just federally-supported research efforts); this is due to a
federal mandate that requires all faculty be trained by August 31, 2006. A
second course will address technology transfer, in response to federal law,
for those that might be ‘exporting’ data out of the U.S. or to foreign
nationals within the U.S. A question was asked how this might affect working
with graduate students, communications in graduate faculty and departmental
• Dr. Winter attended the IBC and will send the IBC PowerPoint presentation
to all senators. The SON budget PowerPoint will also be sent to all.
Hurricane Rita losses are reflected in the budget, partially explaining the
shortfalls. UTMB has applied for reimbursement from FEMA and may receive
between 5 to 6 million from them.
• Dr. Winter has a paper copy of the UTMB budget for the 1st half of the
fiscal year for anyone wanting to review it; it is a SACS requirement that
the budget be made available to faculty.
• Dr. Winter has a detailed breakdown of the recent Faculty Survey for those
that want to see the longer version; data is available by schools but not by
departments. It will be reviewed by the Faculty Senate and recommendations
will be made regarding how to address ‘unfavorable’ ratings. There was a
question how the results of this survey compared to prior ones; will need to
locate prior survey results.
VI. Time & Effort Reporting/PeopleSoft Issues—delayed until guests could
arrive at 5:00.
• Bill New and Ann Elbert provided an update on NIH issues resolved in late
January. Recent Science article outlines that rules for research billing
have not changed, but are being interpreted more strictly than before.
• There is a form where investigators are to sign approval of account; form
varies slightly in each department). Mr. new explained that usually signing
the form indicates institutional approval, not individual approval.
• Salary cap issues—UTMB over-billed, so we are paying that back
• Faculty members are encouraged to report their percent efforts on grants;
dept. administrators should adjust percentages as need. If we work less than
what we ill, we’d need to pay that back. When faculty see unusual percentage
effort numbers (i.e. 32.73%), those odd numbers are reflecting non-recurring
merits, bonuses, etc. Mr. New reports that this process should be easier
with the new ‘institutional based salary’ initiative.
• If faculty get additional grants and need to adjust percent efforts on all
externally funded projects, will need to reassign percentages. If reduce an
effort by more than 25%, need to get the grant project director’s approval.
• An expense to grant A has to come from that grant’s budget; if an expense
benefits several grants, can attribute a proportion to each budget. •
DataMart is a reporting system and generates reports; sign off that you have
seen the reports; generally check the expenses. Some training will be needed
for faculty; after a bit to get familiar, scanning monthly will be
• PeopleSoft is a tracking system. Mr. New admits there have been lots of
problems with the program, resulting in lack of confidence in the program.
It was upgraded in July and this addressed lots of the shortfalls.
VII. Chair-Elect Comments – Dr. Baker
• Dr. Baker recently attended a UT System Faculty Advisory meeting in which
Rep. Patrick Rose, a member of the House Committee on Higher Education,
addressed the FAC and expressed his support of higher ed; he hopes that
tuition revenue bonds will be included on the agenda for the upcoming
• Dr. Baker also shared that the first student Regent to the UT Board of
Regents met with the FAC. He plans to visit each UT campus this year of his
• Dr. Baker also briefly reported that Regent Colleen McHugh met with the
FAC; discussion focused on the Regent’s focus on graduation rates for 4 year
institutions; concerns expressed to her that this one issue does not
adequately represent the changing demographics of Texas campuses.
• Dr. Baker informed the Senate that there will be a demonstration next
month of the ‘dating service’ that matches UT system graduate students with
potential faculty mentors. The database will also allow faculty to input
their research interests for other to see, expanding collaboration
• Reports from the FAC committees: Academic Affairs committee reports an
increased reliance on distance education courses since there is a shortage
of physical classroom space on many campuses. Health Affairs Committee is
drafting leave polices to be adopted by UT system and all campuses.
Governance Committee encourages all components to implement a policy to have
faculty representation on all administrative search committees on their
VIII. Past Chair’s Comments – Dr. Budelmann
• Dr. Budelmann informed the Senate that there are currently 83 members
of the Faculty Lounge; 200 is the target enrollment. He suggested that there
may be some changes to the operation of the Faculty Lounge to make it more
cost-effective; these proposed changes will be discussed with Mr. Richard
Moore. A more detailed report will be available next month.
IX. Senate Business
o Governance – Chair Barbara Camune reported that the governance committee
continues to review the Senate by-laws.
o Academic Affairs – Chair Christine Boodley was not present but Helen Li
reported they are working on a common calendar for the four schools and
expect to make a proposal to the Senate next month.
o Faculty Quality – Chair Richard Rahr announced that this committee is
requesting to be placed on the agenda next month to present a plan for
faculty development and mentoring in areas of service, teaching and
Dr. Winter reported that Dr. Alice Speer has requested an endorsement
from the Senate for the Core Committee for Women Faculty and Administrators’
appreciative inquiry efforts; he will give this to the Faculty Quality
committee for further action.
Further discussion of the Faculty Survey: Dr. J. Gallagher noted his
concern about the high percentage of faculty that considered leaving in past
Further discussion of time and effort: Some faculty expressed concern
that the forms being developed by the UTMB compliance office have confusing
wording and recommend that a faculty member be involved in reviewing the
forms (in addition to legal office).
Some stated that it appears that UTMB has gone overboard with compliance
issues and is ultra-conservative; Dr. Winter explained that UTMB has been in
trouble with feds in the past and ‘punishment’ is to have all faculty
complete compliance training for 3 years. Others noted that some university
campuses have a more collaborative environment; ours appears to be more
Request to have compliance officer Terry Reeves present at a future
Meeting adjourned at 6:00 p.m.
Committee meetings followed.
Next Faculty Senate Meeting: April 10, 2006 at 4:30 p.m. in the Caduceus