UTMB Faculty Senate Minutes

June 11, 2018

The meeting was called to order at 4:30 pm by Dr. George Carayannopoulos, Faculty Senate Chair.

The minutes from May 14 were voted on and approved by email by May 25, 2018.


Chair Discussion/Comments – Dr. George Carayannopoulos   
  • Dr. Carayannopoulos announced that Shared Governance is going well with numerous Senators serving on institutional committees and also keeping us in the loop for the You Count Survey.
  • Dr. Carayannopoulos announced that Dr. Vasilakis was voted in to serve as the new Chair-Elect, 2018-19.
  • Dr. Carayannopoulos announced the Institutional Planning Session was a great event.  Stakeholders from all areas were involved to see what is working well and what needs work.
  • Dr. Carayannopoulos thanked Dr. Callender and Vivian for a quick turnaround and also thanked Senator Pine’s idea for the Senator badge.  Dr. Carayannopoulos presented and distributed the Senators with the badges.

 Education Discussion – Dr. Janet Southerland, Vice President for Interprofessional Education (IPE) and Health Education Center (HEC)

  • Dr. Southerland discussed with the recent SACS visit back in February, that there will be a quality enhancement plan for education and the next five years IPE to practice. 
  • The HEC will open in June 2019.  On the first floor, there will be a grill with grab and go’s along with soup and salad bar.  Infrastructure is currently being worked on and plans to have virtual reality in the Center.
  • Nursing simulation and SOM standardized patients will be in the center, along with Anesthesiology and Obstetrics and Gynecology simulation.  Collaborations will be promoted for Interprofessional training and need to learn from others.  Dr. Southerland stated that they are working with the Consortia of Texas on this topic.  
  • My Power has the area to record IPE, but at this time it is not running yet.  She has met with Dr. McCallum for FGP and at this time, we do not know what it will look like.
  • Pat Ciejka group will handle the classroom reservations.
  • Going forward, please ask questions and participate.

Financial Discussion – Cheryl Sadro, CPA, MSM, Chief Financial Officer

Ms. Sadro presented a PowerPoint presentation which indicated revenue, expenses and changes in the budget. 

  • The top reasons we are struggling are as of May YTD, our cases are not as acute as FY17, CMIX documentation, significant business interruption during Hurricane Harvey, FGP volume, reimbursement rates, outpatient and grants and other revenue.
  • We need to cut expenses where appropriate; pursue high acuity cases in an effort to return to FY17 levels, review clinical documentation and coding processes for improvement opportunities; review physician and clinic volumes for potential increased access to care; review low and negative adjusted margin inpatient cases for cost and utilization improvements, and review of managed care contracts.
  • BRG Consultants are focused on areas to achieve cost savings and revenue enhancements and Huron Consultants, we expect to have recommendations for the Academic Enterprise and Institutional Support. These consultants are supposed to add many times their own cost in return on investment.
  • Discussion included faculty burn out, current faculty are doing more and revenue is up. However it is negative when compared to budget, and our expenses (including reimbursement) are outpacing our income.
  • Also Ms. Sadro indicated that she will send to the Senate, the Executive Financial Status Report, May 2018.  

     The issue of a large increase of administration was brought forward. Ms. Sadro requests that information as she is unable to speak to it at this time.

The meeting was adjourned at 6:07 pm.