Department of Family Medicine

What kind of research can be presented?

Participants are encouraged to submit abstracts of their

• clinical research
• evidence-based reviews
• quality improvement projects
• case reports
• community projects
• educational/curriculum development
• original data
• intervention

Will my poster/presentation be judged?

Yes, the top posters and presentations will be selected for recognition and announced at the closing segment of the symposium

What can I expect during the symposium

CLICK HERE for the agenda for the symposium.

All posters and projects, with their mp3 voiceovers or videos, will be posted to the symposium website for everyone to view. We plan to have them posted now later than May 10th in case you’d like to look at all the projects prior to the day of the symposium.

The day will begin with a welcome, and the poster sessions will immediately follow.

The poster session will take place in the morning

There will be a keynote speaker then we will follow with the oral presentations.

How do we create a Virtual Poster?

Although we are hosting a virtual event, your posters still need to be created as if you were presenting in-person. The suggested size for your poster is (36") tall by (60") wide.  Max poster size if presented in-person would have beeen (48") tall by (72") wide.  You must submit in Adobe PDF format.  No Powerpoint files will be accepted this year.  You can create your poster using Powerpoint then save as, print or export as a pdf file.  There will be a 100MB file limit.  

If you wish to submit a voiceover explaining your research, please pre-record and save in mp4 format.  A maximum time of 5 mins will be accepted.  Anything over 5 mins will not be published with the voiceover. 

How do I present my poster?

During the poster session, the residents in each group (or their designated representative) should be present in their assigned breakout room in order to answer questions from other residents, faculty, or other attendees. You should have your poster on your computer screen and shared with the room, and have your microphone on to answer questions. (Video is recommended, but not required.)

Everyone who is not presenting will be able to enter and exit the breakout rooms as they wish and can ask questions of each group.

Oral Presentations

If you have been notified by your program that you have been selected to present an oral presentation, you will need to pre-record your entire presentation.  A maximum time of 10 mins will be accepted. Recording must be clear and concise and you may use a combination of on-screen content and video of presenter.  We suggest recording using Zoom to be able to utilize this combination of presentation. 

Please be advised there will be live sessions the day of the symposium for each of you, no matter the method of submission.

Once your abstract is approved a link will be sent directly to you to upload your file(s).

On the day of the symposium, following the keynote speaker, oral presentations will begin in the main Zoom feed. Each video presentation will be played, followed by a 5-minutes question-and-answer session, the order of presentation will be the same order as the listings on the website.

If you are presenting, please be prompt and have your microphones on so you can answer the questions posed by the attendees.

Who do I contact if I have technical problems either before the event or during the event?

Please contact family.medicine@utmb.edu.  There will be somebody on standby to answer your questions.

Department of Family Medicine
University of Texas Medical Branch
301 University Boulevard
Galveston, Texas 77555-1123

family.medicine@utmb.edu