Clinical Information SystemsInformation Services

CISThe Clinical Information Systems (CIS) team works to support and extend the Epic suite of products, including the Electronic Health Record, Enterprise Scheduling, Registration, and Billing, as well as multiple integrated and stand-alone information systems to help our customers manage the clinical and financial aspects of the UTMB Health enterprise. Clinical documentation, billing, interface, hardware, data center, networking, support and administrative team members work together to ensure current systems are available, address user needs and service requests, and ensure users receive system support and training.


Clinical Information Systems

Name of SystemDescriptionDepartment of Use
Epic Haiku/CantoAllows physicians to access patient information when they are away from Hyperspace. This is the handheld option for chart access on the iPad device and allows the physician to view lab results, care team, allergies and more just as the handheld devices do with Haiku.All
Epic Care EverywhereProvides a means for electronic exchange of health information. This is a service provided for patients who may receive care at more than one health care organization using the same electronic health record software.All
Epic RadarRadar, formerly known as My Epic, provides a centralized location for important reporting tools and metrics inside Hyperspace. Using home workspaces called dashboards, Radar users from a variety of different applications can view, access, and manipulate reports. From these dashboards, they can jump to common Hyperspace activities or edit a Reporting Workbench report.All
GE Centricity PACS (CPACS)This system is used within Radiology by technologists and radiologists to view and provide reports on DICOM imaging exams. Technologists must do quality assurance (QA) within PACS to ensure patient images are matched to exams prior to being interpreted by the radiologist. The radiologist views images from high end workstations with Barco monitors calibrated to diagnostic quality and dictates the report from software integrated on the workstations with the CPACS software. This system includes WebDx which is web-based software for radiologists to view images remotely.All
Phillips Intellispace (iSite)Web DICOM image viewing system which displays a timeline of images from multiple areas that have been sent to the enterprise archive after being matched to an Epic order; i.e. Cardiology, Radiology, Maternal Fetal Medicine for a specific patient. An image link appears within Epic for the images with the result to meet Meaningful Use requirements. Additionally this system provides mobility image viewing on any platform for cardiologists to review images while offsite.All
Clinical Data Repository (MyUTMB)The results of laboratory tests, radiology exams, and other procedures are available for reviewAll
Epic Scanned Documents (MyUTMB)Application that stores scanned documents and interfaces documents to EpicAll
eSignature Documents (MyUTMB)Application that allows patients to sign documents electronically, convert the document to PDF and interface documents to EpicAll
Epic IdentityEMPI and EMPI maintenanceAll
Epic ClarityOracle relational database extracted from Chronicles (Epic Cache database) for reporting purposes.All
Epic Reporting WorkbenchAllows for real-time querying and reporting within Epic. Produces reports that are actionable, allowing users to view the report and click through to a patient chart.All
Epic MyChart Patient PortalGives patients controlled access to the same Epic medical records their care teams use and provides convenient self-service functions that reduce costs and increase user satisfaction.All
Epic CadenceEnterprise scheduling with a rules-based engine and one-click appointment search function. Also includes stand-by scheduling, referral management, and ABN alertingAll
Epic ADT/PreludeInpatient and ambulatory registration product that allows for real-time insurance eligibility queries, rules-based workqueues and extensive error checking to assist users in completing registrations swiftly and accurately. Bed and ADT event Management.All
Epic Real-Time Eligibility (RTE)RTE - Coverage verification integrated into the registration workflowsAll Reg Areas
Epic Disease RegistriesEpic via analytics, provides a library of pre-built registries and analytical Data Marts for prevalent chronic conditions, as well as a dozen wellness registries. They help clinicians identify patients with important care considerations and make it practical for clinical leaders to manage key populations. These building blocks enable population management to be integrated in the patient chart and woven throughout clinical processes and decision support rules. They also greatly simplify measurement against goals and research study design.Ambulatory
Epic Health MaintenanceHealth Maintenance is one of Epic's preventive care tracking tools. Using Health Maintenance, you can setup alerts to help clinicians track immunizations and routine screening tests or manage patients with chronic diseases. When a patient becomes due for preventive care, the system displays an alert to the clinician. The alert can appear in the patient heard, the Health Maintenance activity, SnapShot and other reports, patient lists, and the multiple provider schedules. The system can also generate a reminded letter to be printed or sent to the patient through MyChart or send an In Basket message reminding staff to call the patient.Ambulatory
EpicCare AmbulatoryOutpatient chart review, documentation, decision support, workflow optimization, E-prescribing and more.Ambulatory and Urgent Care
Philips XceleraReceives Cardiology DICOM images from ultrasound, X-rays and puts them all in one location to be viewed by physicians and technicians. After the images are viewed measurements can be taken and saved and reports made from the individual workstations. All of this information is then archived in the system for later viewing. As well, the image is also stored in the institutional image archive or PACS. When reports are generated in the system, the reports are sent to Epic through a HL7 interface. The system has approximately 50 modalities that feed into it and 50 workstations to retrieve the data and perform measurements.Cardiology
GE Muse Cardiology - EKGSystem is used by the Heart Station to upload and interpret EKGs. Doctors are able to remotely interpret EKGs from anywhere via connecting to Citrix. After the interpretation is completed the image is then sent to Epic via a HL7 interface.Cardiology and all EKG machines
Codefinder DRG Coding SystemPart of the 3M products. Software to provide current coding and editing guidelines to help the coding professional ... displays the expected reimbursement for the designated IP-DRG codeCoding Rev Cycle
EpicCare LinkEpicCare Link (branded UTMB CareLink) is a secure web portal that connects community physicians to information stored in the EMR. As patients receive care at UTMB, the primary care community physician will receive notifications and updates, and can also log in to request consults, place orders, and view lab, imaging and test results all without installing any software.Community Providers
Epic ASAP Emergency SystemThe Electronic Medical Record is used for clinical documentation and coordination of emergency care. It provides the clinician the ability to order laboratory tests, radiology exams, consultations for other clinical services, prescribe medications and provide patient education.Emergency
Healthcare Epidemiology (MyUTMB)Tracks HCE culturesEpidemiology
Epic Chart Deficiency TrackingDeficiency Tracking is used to help the medical records department track incomplete or missing documentation, notify providers of their deficiencies, and robust reporting options for managing deficiencies and providersHIM
3M ChartFact/ChartLocator3M ChartFact manages chart completion and ChartLocator manages the chart trackingHIM
Accounting for PHI Disclosures (MyUTMB)Application to track disclosures of PHI data to various agencies, etc.HIM
Satellite Medical Record Tracking (MyUTMB)Application to track location of satellite medical recordsHIM
BedTrac (Bed Tracking System)Allows Housekeeping/Environmental staff to optimize efforts to clean rooms after patients are discharged and indicate when rooms are ready for occupancyEnvironmental Services, PPC
Epic OpTimeOperating Room Management System to improve surgeon productivity, schedule utilization and perioperative documentation for both inpatient hospitals and ambulatory surgical centers. OpTime includes tools for all key perioperative processes including scheduling, patient surgical tracking (greaseboards)preference card management, anesthesia pre and Post-Op documentation, pre-op assessments, procedure record and PACU documentation.Inpatient
EpicCare InpatientSpans all hospital departments and specialties; provides clinical patient information to physicians, nurses, therapists, dietitians and any other provider in the hospital setting.Inpatient
Epic StorkFocuses on Obstetrical workflows from the beginning of pregnancy through a patient's delivery. Workflows include the initial prenatal visit, routine prenatal visits, admitting and triaging a labor patient, care of the laboring patient and documenting the delivery. Provides L&D Manager and Grease Boards, Delivery summary, results console, OB dating and OB care providers.Inpatient, Ambulatory
Epic - BeakerEpic lab system. (Involves other systems - RALs, Rapidcomm, CMC, State of Texas, ARUP, Data Innovations)Lab
Cactus Medical Staff CredentialingMedical Staff Credentialing systemMedical Staff Office
PatientTrac (Patient Transportation System)Optimizes inpatient transport staff for efficient pickup and delivery of patients to distributed care areasPatient Transportation Inpatient Ambulatory
Advanced Clinical Analyzer Coding System 3M HDMPart of the 3M products. Ensures that optimal codes and DRG assignments have been selected. It uncovers secondary diagnoses or treatments.Quality Mgmt
GE Centricity Radiology Information System (RIS)Radiology Information System. Used primarily by technologists and scheduling personnel, the system schedules, accessions, arrives, departs and interfaces imaging patient information to Epic and PACS. All Radiology billing is currently done from this system to include exam and consumables. This system also provides a worklist to imaging modalities with patient demographics in order for the technologists to accurately match exams to orders prior to sending the exams to PACS.Radiology
Nuance PowerScribe 360Voice dictation software specifically designed for Radiology which is integrated on the radiologist’s CPACS workstations in order to display a report in the same context as the image being viewed on the workstation.Radiology
Epic Resolute Hospital Billing and ClaimsCoordinates inpatient, emergency and outpatient billing for hospitals. Provides tools to streamline billing and collection processes, reduce payor denials and minimize AR days.RCO
Epic Resolute Professional Billing and ClaimsProvides dashboard driven network of role-based workqueues to allow for resources to be targeted to high priority accounts. Streamlines charge entry, payment posting and follow-up all while supporting paperless collections processes.RCO
Epic Coding and Abstracting (HIM)Inpatient coding and abstractingRev Cycle
Immtrac - State of TexasState immunization tracking for children 
Name of SystemDescriptionTeam OwnerDepartment of Use
AS DICOM PACSMFM images are sent to this system from ultrasound machines in order to be viewed and interpreted by the MFM physicians. The application is supported by MFM and the hardware is supported by Clinical IS.IS AncillariesMFM
Epic Willow InpatientMedication ordering and administration; links pharmacists, ordering physicians and nurses to a single order record. Pharmacists can monitor medication treatment and improve medical outcomes, improve patient safety, minimizing adverse effects and help control costs.PharmacyAll
PyxisApplication for management of nursing unit medications for pharmacyPharmacyAll
Patient Safety Net - DatixReporting of adverse events, complaints, claims against the facility.Quality Management/LegalAll
NANI - State reportingNewborn Nani OZAudiologyAudiology
InterQualAdmission Criteria SystemCare ManagementCare Management
RODSState - Real-time Outbreak and Disease SurveillanceEpidemiologyEmergency
Pentax EndoProEndoscopy systemCESEndoscopy, GI
MModalTranscription systemHIMHIM
MIDASCurrently receive ADT data from Meditech to track patient outcomes and quality measures. A new instance of MIDAS will be licensed but interfaces from Epic and other UTMB clinical systems may not be completed in the timeframe identified for implementation of the Epic EMR.Quality ManagementQuality Management
DigimaxInventory and cost of goods system for materials managementMaterials MgmtMaterials Mgmt
STUDER - Discharge Call ManagerSystem that units can use to document patient satisfaction after a hospital stay.Quality ManagementQuality Management
Imacs CarepricerRevenue cycle management system. RCORCO
OBIXFetal Monitoring SystemCESL&D